2019
January March April May June July September October November
Oregon Public Library District
300 Jefferson St.
Oregon, IL 61061
Minutes of Regular Board Meeting: January 17, 2019
Call to Order
Meeting was called to order by Wendy Nelson at 6:00PM. Trustees present: Katie Beeh, Rick Bunton, Michael Cermak, Christina Meyer, Pam Steele, Wendy Nelson; quorum established. Director Dettman also present. Trustees absent: Jennifer Pierce
Approval of Agenda
Ms. Steele moved to approve the agenda, Ms. Beeh seconded; no discussion. All ayes, motion passed.
10 Minutes for Public Questions
Consent Agenda
Approval of Bills Paid
Approval of Minutes Approved/Corrected
Mr. Cermak moved to approve the consent agenda, Ms. Beeh seconded; no discussion. Second half of Parma Conservation invoice was paid by money raised during anniversary event. Voice vote taken: Ms. Beeh, yes; Mr. Bunton, yes; Mr. Cermak, yes; Ms. Meyer, yes; Ms. Nelson, yes; Ms. Steele, yes. Motion passed.
Priority Announcements/Information sharing
Painting Conservation
Time for conserving paintings is about a month and a half. All went well, restored paintings are back in the collection. As money is raised, more paintings will be conserved.
Review Update
Fiscal review will take place in 2019; 2020 will be a full audit. For the review, accountant will come for a day, most likely next month, to review books and generate a review report.
Per Capita Grant
Per Capita Grant allocation is$1.25 per person. All papers have been filed.
President’s Report
none
Treasurer’s Report
Ms. Beeh referred to the information Director Dettman shared about financial review.
New Business
Midyear Financial Update
Finances are right on track as was budgeted. A couple accounts show they are underfunded but they will be funded once insurance checks arrive. Utilities are little higher because of new phone system and computers. Monthly savings will pay for new phone system over time. Passports have been busy and continue to be good for the library. Wages are right on track. Electric has gone down as a result of LED installation, about half.
Recent Painting Donations/Updating Curation
A woman who studied with Oregon artist H.H. Bagg has donated a painting and willed another one to the library. Will use Rockford Art Museum to hang new artwork.
Lighting Work/Proposed Work
Lighting in the fireplace room are on pendants and Director Dettman suggested the last remaining fixtures not on pendants be put on pendant. to Mr. Bunton moved to purchase pendant lighting for remaining fixtures; Ms. Beeh seconded; no discussion. Voice vote taken: Ms. Beeh, yes; Mr. Bunton, yes; Mr. Cermak, yes; Ms. Meyer, yes; Ms. Nelson, yes; Ms. Steele, yes. Motion passed.
Policy Updates (Paid Time Off)
Director Dettman recommended updating paid time-off policy. Recommended for every year of service accrue a flat amount of paid time off with a finite cap. Mr. Cermak made a motion to update unpaid time-off policy to reflect employees accrue 8 hours of paid time off per year of service with a maximum cap of 80 hours. Mr. Bunton, seconded; no discussion. Voice vote taken: Ms. Beeh, yes; Mr. Bunton, yes; Mr. Cermak, yes; Ms. Meyer, yes; Ms. Nelson, yes; Ms. Steele, yes. Motion passed.
Personnel
Director Dettman notified board he will be leaving his post as director to stay home with his children, last day will be March 15, 2019.
Old Business
Painting Signage
Have not heard back from Banner Up about signage for paintings. Andy will contact them.
Election/Appointments
No one filed paperwork. May have some people who have an interest in serving as appointed trustee.
Comments/Questions from Trustees/Public (2 minutes)
Adjournment
Meeting adjourned at 6:46PM.
Respectfully submitted,
Michael Cermak
Secretary: Oregon Public Library
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Oregon Public Library District
300 Jefferson St.
Oregon, IL 61061
Minutes of Regular Board Meeting: March 21, 2019
Call to Order
Meeting was called to order by Rick Bunton at 6:00PM. Trustees present: Katie Beeh, Rick Bunton, Michael Cermak, Christina Meyer, Pam Steele, Jennifer Pierce; quorum established. Director Lombardo also present. Trustee absent: Wendy Nelson
Approval of Agenda
Ms. Pierce moved to approve the agenda, Ms. Steele seconded; no discussion. All ayes, motion passed.
10 Minutes for Public Questions
Mr. Bunton introduced visitor John Young to the board.
Consent Agenda
Approval of Bills Paid
Approval of Minutes Approved/Corrected
Mr. Cermak moved to approve the consent agenda, Ms. Pierce seconded; no discussion. Voice vote taken: Ms. Beeh, yes; Mr. Bunton, yes; Mr. Cermak, yes; Ms. Meyer, yes; Ms. Pierce, yes; Ms. Steele, yes. Motion passed.
Priority Announcements/Information sharing
Sorolla Painting Update
Sorolla is in National Gallery in London and was shown via Facebook. Dixon paper, Telegraph, pictured painting on the front page.
Open Position Update
There an open librarian position and Ms. Lombardo reposted the vacancy on indeed.com; Director conducted one interview today and has another one scheduled for 3/22/19.
Chocolate Walk – April
Library will participate again this year and hand out chocolate.
Passport Fair
4/20/10 10:00AM-3:00PM; walk-ins welcome to get passports. There has been a rush of people needing passports. Ms. Lombardo made a side note that the per capita grant in the amount of $7716.25 arrived. Portion of the monies will be used for summer reading program.
President’s Report
none
Treasurer’s Report
New Business
Elevator – Heat/AC Quotes
Elevator shaft requires HVAC work to ensure proper functioning. Bids were gathered for upgrades.
New Logo
Provided drafts of logo and trustees provided feedback.
Confidentiality of Records Policy
Mr. Cermak moved to approve the Confidentiality of Records Policy, Ms. Pierce seconded; no discussion. Voice vote taken: Ms. Beeh, yes; Mr. Bunton, yes; Mr. Cermak, yes; Ms. Meyer, yes; Ms. Pierce, yes; Ms. Steele, yes. Motion passed.
Internet Use Policy
Director Lombardo provided trustees current policy and noted she will examine if certain elements need to be maintained or deleted.
IMRF Authorizing Agent Form
Updated form required secretary’s signature in order for Ms. Lombard to provide retirement payments to employees.
Statement of Economic Interest Forms
Trustees were provided forms to complete as required.
Old Business
Upcoming policies
Ms. Lombardo notified trustees that a variety of policies coming up for review in the coming months.
Election/Appointments
Mr. Cermak will be going off the board. Reorganization meeting will take place at next month’s meeting.
Lighting Work
Lighting with the spindles are in place, lighting update is now complete.
Donation Plan
$5000 donation received is going to help with purchasing new chairs in fireplace room and ancestry.com renewal.
Review Packets
Wipfli financial review packets were provided to board.
Comments/Questions from Trustees/Public (2 minutes)
Ms. Myers asked Ms. Lombardo to consider looking at upgrading AC unit in the gallery. Timing may be good to have gallery HVC update coincide with HVAC work that will take place with elevator shaft. Mr. Young, retired OHS teacher, introduced himself to the board.
Adjournment
6:38PM.
Respectfully submitted,
Michael Cermak
Secretary: Oregon Public Library
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Oregon Public Library District
300 Jefferson St.
Oregon, IL 61061
Minutes of Regular Board Meeting: April 18, 2019
1. Call to Order
Meeting was called to order by Wendy Nelson at 6:00PM. Trustees present: Katie Beeh, Christina Meyer, Pam Steele, Jennifer Pierce, Wendy Nelson, John Young; quorum established. Director Lombardo and past Director Dettman also present. Trustee absent: Rick Bunton
2. Approval of Agenda
Ms. Nelson moved to approve the agenda, Ms. Steele seconded; Ms. Lombardo mentioned adding two topics to the agenda, including the leaky roof and the Summer Reading Program Kick off; unanimous approval, motion passed.
3. 2 Minutes for Public Questions
No public comments or questions made.
4. Consent Agenda
Ms. Beeh moved to approve the consent agenda, Ms Steele seconded; unanimous voice vote of approval.
5. Priority Announcements from Library Director Hillaree Lombard/Information Sharing
A. New Hire
Richard Pulfer has joined the library staff.
B. Passport Fair
This upcoming Saturday, April 20, we are hosting a Passport Fair.
C. Minding the Gap screening
Planning to show twice on Wednesday, May 22.
D. Working Budget FY20
Process starting.
E. Chocolate Walk
Successful community event library participated as a host site..
F. Continuing Education
Director Lombardo will be attending the Directors University, June 3 – 7, in Springfield.
6. President’s Report
Ms. Nelson stepped down from the office of President. Mr Bunton announced as current and future president.
7. Treasurer’s Report
Director Lombardo passed the monthly review, and announced that we are transferring this months funds from the high yield account. Budget is planned to be made up similarly to last year. Ms. Meyer began a discussion about the $75.00 line item in the account budget for Art Restoration.
8. New Business
A. Internet Policy update
Condensed to a one page document with minor changes.
B. Circulation of Materials Policy
No changes made to the Circulation of Materials Policy. Ms Steele made a motion to approve changes to the Internet Policy and keep the Circulation Material Policy the same, Ms Beeh seconded. Unanimous voice vote. Motion passed.
C. Appointments
The appointments for Trustees Ms. Nelson, Mr. Cermak and Ms. Steele are all up for renewal. Mr. Cermak has stepped down from his position. The following appointments were voted in through a unanimous voice vote for the next two years: Ms. Nelson made a motion, seconded by Ms. Steele for Mr. Young. After receiving a letter of interest from Mr. Young, he was welcomed to take the open position as Trustee. Ms. Beeh made a motion, seconded by Ms. Meyer for Ms. Nelson to continue on as a Trustee for the next 2 years. Ms. Beeh made a motion which was seconded by Ms. Nelson to continue Ms. Steele’s appointment as a Trustee for the next 2 years.
D. Officers
A discussion regarding any changes in the Officer positions. Ms. Beeh made a motion to approve the following three positions to begin May 16, Ms. Stelle seconded; Mr. Bunton, President, Ms. Nelson. Vice-President, and Ms. Pierce, Secretary
E. Air Conditioning
Director Lombardo reported that Anderson would be unable to decrease their quote below $15,000. Lou from maintenance at Conover Square was mentioned as a resource and may be able to attend the May Board Meeting. Mr. Dettman suggested using Schindler’s idea for the next year for the elevator and air conditioner. Ms. Meyer mentioned the art gallery needs a humidifier and an updated air conditioning system. Director Lombardo will gather more details for the next Board Meeting.
F. Board Meeting Dates FY20
Ms. Nelson made a motion to approve the FY20 meeting dates, Ms. Beeh seconded, a unanimous voice vote followed.
9. Old Business
A. Elevator – Heat/AC Quotes
Covered during air conditioning discussion
10. Comments/Questions from Trustees/Public (2 minutes)
Ms. Meyer brought up a concern about storage space for the art collection. Art collection currently all on display. Ms. Beeh mentioned an idea of selling unused frames that are in storage or trading them for restoring cost for future Eagle’s Nest Gallery pieces.
11. Adjournment
Adjourned at 6:44PM..
Respectfully submitted,
Jennifer Zimmerman Pierce
Future Secretary: Oregon Public Library
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Oregon Public Library District
Board of Trustees
May 16th, 2019
Minutes of Regular Board Meeting: May 16th, 2019
1. Call to Order
Meeting was called to order by Rick Bunton at 6:01 p.m. Trustees present: Katie Beeh, John Young, Rick Bunton, Pam Steele, Christina Meyer, Jennifer Pierce, and Director Lombardo. Trustee absent: Wendy Nelson
2. Approval of Agenda
Ms. Beeh moved to approve the agenda. Ms. Steele seconded. Unanimous approval, motion passed.
3. 2 Minutes for Public Questions/Comments
No public comments or questions made.
4. Consent Agenda
Ms. Beeh moved to approve the Consent Agenda. Ms. Meyer seconded.
A. Approval of Bills Paid
$250 was added to bills to pay Flamingo Palace for frame
restoration.
B. Approval of Minutes
Voice vote: Ms. Beeh-yes, Mr. Young-yes, Mr. Bunton – yes, Ms. Steele-yes, Ms. Meyer-yes, Ms. Pierce-yes. Consent Agenda approved.
5. Priority Announcements/Information sharing
A. Passport Fair – 15 passports – 603.95 total earnings. Will try again in March 2020.
B. Summer Reading
Kicked off summer reading with a program at OHS with 700 students in attendance. Received $1,050 in donations and cost was shared with the Mt. Morris library and the school libraries.
C. PUG Day/Trustee Trainings
Training videos for trustees and library staff. Prairie Cat offers a one day training in September.
D. Minimum Wage Increase
Director Lombardo shared information on pending incremental wage raises required by the State of Illinois.
E. MIR Appraisal
-Art Gallery received five paintings in donations; they do have value.
-Meet and Greet: Granddaughter of Leo Makielski is planning a visit to see artwork she didn’t know was in the library’s collection.
6. President’s Report
No President’s Report
7. Treasurer’s Report
Ms. Beeh shared the Profit and Loss sheets to explain the loss that is shown from mid-April to mid-May, 2019. The Profit & Loss sheet from July 2018 to June 2019 shows we are in the black as monies expected have not arrived in time for board meeting.
8. New Business
A. Trustee Oaths
Mr. Young and Ms. Steele signed the Trustee Oaths, Ms. Nelson was not in attendance.
B. Director’s Goals
Director Lombardo shared Personal and Library Goals.
C. Working Budget FY20
Motion by Ms. Beeh to accept the Working Budget with minor changes. Seconded by Ms. Pierce. Ms. Beeh-yes, Mr. Young-yes, Mr. Bunton – yes, Ms. Steele-yes, Ms. Meyer-yes, Ms. Pierce-yes. Working Budget approved.
D. Signature Cards for Banking
Signature cards were signed.
E. Materials Selection Policy
Motion by Ms. Meyer to keep the Materials Selection Policy as is. Ms. Beeh seconded. All in favor. Materials Selection Policy stays the same.
F. Prevailing Wage Policy
Motion by Ms. Beeh to accept the Prevailing Wage Policy. Seconded by Ms. Pierce. All in favor. Prevailing Wage Policy is accepted.
G. Nonresident Fee
Motion by Mr. Young to keep the Nonresident Fee $120. Seconded by Ms. Pierce. Ms. Beeh-yes, Mr. Young-yes, Mr. Bunton – yes, Ms. Steele-yes, Ms. Meyer-yes, Ms. Pierce-yes. Motion passed, Nonresident Fee will stay the same.
9. Old Business
A. A/C Quotes
Director Lombardo is in the process of getting quotes for a new air conditioning system. Anderson sent a bid of $15,000. Waiting on a bid from Area Mechanics who looked at our system and storage space. Contacting ComEd for energy efficiency consultation and possible grant toward an AC system.
10. Comments/Questions from Trustees/Public (2 minutes)
Mentioned setting a date to check the storage area and share with the art committee about what we have. Storage area is crowded with frames, sculpture, and paintings. Off site storage was nixed a long time ago.
11. Adjournment
Ms.Beeh motioned to adjourn at 6:56. Ms. Steele seconded the motion. Motion approved.
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Oregon Public Library District
Board of Trustees
June 13th, 2019
Minutes of Regular Board Meeting: June 13th, 2019
Call to Order
Meeting was called to order by President Rick Bunton at 6:00 p.m. Trustees present: John Young, Rick Bunton, Pam Steele, Christina Meyer, Wendy Nelson, and Director Lombardo. Trustees absent: Katie Beeh and Jennifer Pierce
Approval of Agenda
Ms. Steele moved to approve the agenda. Ms. Nelson seconded. Unanimous approval, motion passed.
2 Minutes for Public Questions/Comments
No public comments or questions made.
Consent Agenda
Ms. Nelson moved to approve the Consent Agenda. Ms. Steele seconded.
Approval of Bills Paid
Director Lombardo added a few bills had been paid accounting for the fiscal year.
Approval of Minutes
Mr. Young-yes, Mr. Bunton – yes, Ms. Steele-yes, Ms. Meyer-yes, Ms. Nelson-yes. Consent Agenda approved.
Priority Announcements/Information sharing
Makielski Event – June 21st
Makielski family to visit, library is hosting a Meet and Greet
Summer Reading
*Summer Reading was kicked off the week of June 3rd. *68 children are registered in the program and taking advantage of the many activities offered.
Budget and Appropriations Meeting July 18. Notice has been posted in the paper in due time. Quorum is needed.
Director’s University Report
Director Lombardo attended the Director’s University Program. The Director shared many objectives she would like to target as a result of her experience at the University.
President’s Report
There was no President’s report.
Treasurer’s Report
There was no Treasurer’s Report.
New Business
Policy Approvals
Division of Responsibilities
There were no suggested changes.
Ms. Meyer moved to approve the Division of Responsibilities. Ms. Steele seconded the motion. Vote was Unanimous, motion passed.
Patron Behavior Policy
Director Lombardo shared the current Patron Behavior Policy and the DeKalb Library Policy. The Director will review and update the policy and report at the next meeting.
Basement and Roof Leaks
The roof has been looked at and fixed. Director Lombardo has asked Prater Paint and Waterproofing to look at the basement issue and look for mold from roof leak.
Projection Screen
Tabled for continued research.
Sponsorship
The high school FFA program requested sponsorship. The consensus was the library would consider requests that were community based.
Old Business
A/C Quotes/ComEd program
Still waiting for A/C quotes and a visit by ComEd to participate in their program.
MIR Appraisal – added paintings
Three new paintings were added to the Art Gallery collection and are being added to the archive list. The new paintings have value.
Comments/Questions from Trustees/Public (2 minutes)
Ms. Nelson asked about the name plates for the artwork in the library’s collection. The name plates will be ordered once the new artwork has been added to the collection.
Adjournment
Meeting was adjourned at 6:40 p.m. by President Rick Bunton.
Respectfully Submitted
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Oregon Public Library District
Board of Trustees
July 18th, 2019
Minutes of Regular Board Meeting: July 18th, 2019
1. Call to Order
Meeting was called to order by President Rick Bunton at 6:00 p.m. Trustees present: Rick Bunton, Pam Steele, Christina Meyer, and Katie Beeh
2. Approval of Agenda
Ms. Beeh moved to approve the agenda. Ms. Steele seconded. Unanimous approval, motion passed.
3. 10 Minutes for Public Questions/Comments after Budget and Appropriations Meeting published in the paper for tonight.
No public comments or questions made.
4. Consent Agenda
Ms. Beeh moved to approve the Consent Agenda. Ms. Meyer seconded.
A. Approval of Bills Paid
B. Approval of Minutes, Mr. Bunton – yes, Ms. Steele-yes, Ms. Meyer-yes, Ms. Beeh-yes. Consent Agenda approved.
5. Priority Announcements/Information sharing
A. Summer Reading Program discussed.
B. Flying Fox Conservation Show discussed.
C. Murder Party has a wizards theme this fall. There are two planned-family party and adult party. Both begin with a meal at Cork and Tap then move to the library for the investigation.
D. The Sorolla painting is moving to Ireland.
E. Pug Day Conference at NIU in Rockford. (When?)
F. Elevator is out of order. Director Lombardo is checking with Plum Electric and Ehmans.
6. President’s Report
There was no President’s report.
7. Treasurer’s Report
There was no Treasurer’s Report.
8. New Business
A. Budget and Appropriations passed. Ms Steele moved to approve and Ms. Beeh seconded. Unanimous approval.
B. Basement Leaks have been fixed.
C. MIR appraisal went up to $70,000 after including new art.
D. We have obtained 7 new pieces of art from Leon Makielski’s family. Lorado Tafts great granddaughter, Linda Sweet including a bust of Loredo Taft. This will need to be included in a new appraisal.
E. Code of Conduct Policy is approved. Ms. Meyer moved to approve and Ms. Steele seconded. Unanimous approval.
F. Historical Society would like to scan old documents. Tabled until we get more information.
9. Old Business
A. A/C Quotes/ComEd program
Still waiting for A/C quotes and a visit by ComEd to participate in their program.
10. Comments/Questions from Trustees/Public (2 minutes)
Ms. Meyers asked about coordinating free lunches with storytime for next summer.
11. Adjournment
Meeting was adjourned at 6:52 p.m. by President Rick Bunton.
Respectfully Submitted,
Katie Beeh, Treasurer
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Oregon Public Library District
Board of Directors
September 19th, 2019
Minutes of Regular Board Meeting: September 19th, 2019
1. Call to Order
Meeting was called to order by President Rick Bunton at 6:00 p.m. Trustees present: Rick Bunton, Katie Beeh, John Young, Christina Meyer and Jennifer Pierce.
2. Approval of Agenda
Ms. Beeh moved to approve the agenda. Mr. Young seconded. Unanimous approval, motion passed.
3. Consent Agenda
Ms. Beeh moved to approve the consent agenda. Mr. Young seconded.
A. Approval of Bills Paid
B. Approval of Minutes: Mr. Bunton – yes, Ms. Beeh, Mr. Young – yes, Ms. Meyer – yes, Ms. Pierce – yes
4. Priority Announcements/Information Sharing
A. Murder Mystery discussed.
B. Autumn On Parade Book Sale/Gallery Open discussed.
C. Passport Fair at Byron Public Library will occur October 19.
D. HR Source – policies and employee handbook discussed.
E. Grant Opportunities discussed.
F. Art Committee Events. There is an upcoming Art Show and Lecture Series March 2020. May be a prime opportunity for a Sorolla send off.
5.
6. President’s Report
Cooperation with the Historical Society for archives and historical documents will continue.
7. Treasurer’s Report
Ms. Beeh shared profit loss and balance sheets.
8. New Business
A. Facilities Consultant. Capital campaign discussed first.
B. Sorella Request passed. Ms. Beeh moved to approve. Mr. Young seconded.
C. Tax Levy Approval passed. Ms. Pierce moved to approve. Ms. Meyer seconded.
9. Old Business
A. MIR Appraisal Approval passed. Ms. Meyers moved to approve. Ms. Beeh seconded.
B. A/C Quotes/ComEd program discussed.
C. Display for Gallery Book discussed.
10. Comments/Questions from Trustees/Public (2 minutes)
Ms. Beeh brought up seeking a fee for an outside HR source. $300 a year plus additional benefit for the additional help. Ms. Meyers mentioned the option of creating a managerial position to help with archives, grants, web site management and other similar duties.
11. Adjournment
Meeting was adjourned at 6:52 p.m. by President Rick Bunton.
Respectfully submitted,
Jennifer Pierce, Secretary
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Oregon Public Library District
Board of Directors
October 17th, 2019
Minutes of Regular Board Meeting: October 17th, 2019
1. Call to Order
Meeting was called to order by President Rick Bunton at 6:00 p.m. Trustees present: Rick Bunton, John Young, Christina Meyer, Wendy Nelson, Pam Steele and Jennifer Pierce.
2. Approval of Agenda
Ms. Steele moved to approve the agenda. Mrs. Meyer seconded. Unanimous approval, motion passed.
3. Consent Agenda
Ms. Steele moved to approve the consent agenda. Mr. Young seconded.
4. Priority Announcements/Information Sharing
A. Book Sale success, raised $1700.00
B. Toys for Fines concept discussed to help with Toys for Tots collection.
C. Passport Fair at Byron Public Library will occur October 19.
D. Paranormal activity presentation discussed..
E. Friends of the Library National Event announced, October 30th. Plans for Pie Tasting Party and Fundraiser were discussed.
F. Candlelight Walk discussion about sensory friendly Santa and snacks.
5. President’s Report
No Report
6. Treasurer’s Report
No Report
7. New Business
A. Social Media Policy needs were discussed. Ms. Nelson moved to
approve. Ms. Steele seconded.
B. Fine Free discussion and other library trends were reviewed..
C. Projection Screen replacement was discussed. Friends of the Library will pay for the new screen.
D. Outdoor Landscaping discussed. Ms. Pierce moves to approve. Mr. Young seconded. A roll call vote passed unanimously.
8. Old Business
A. A/C Quotes discussed. Waiting to hear feedback from architectural Firm.
B. Display for Gallery Book discussed. Printed Book was displayed as a possibility for long term display allowing for experiential experience.
9. Comments/Questions from Trustees/Public (2 minutes)
None.
10. Adjournment
Meeting was adjourned at 6:41 p.m. by President Rick Bunton.
Respectfully submitted,
Jennifer Pierce, Secretary
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Oregon Public Library District
Board of Trustees
November 21st, 2019
Minutes of Regular Board Meeting: November 21st, 2019
1. Call to Order
Meeting was called to order at 6:01 p.m.
Present: Katie Beeh, Wendy Nelson, Rick Bunton, Pam Steele Hilaree Lombardo – Director
2. Approval of Agenda
Ms. Beeh moved to approve the agenda, seconded by Ms. Nelson. Approved
3. Consent Agenda
A. Approval of Bills Paid
B. Approval of Minutes
Ms. Beeh moved to approve the consent agenda with the added bills, seconded by Ms. Steele. Mr. Bunton – yes, Ms. Nelson – yes, Ms. Beeh – yes, Ms. Steele –yes. Approved.
4. Priority Announcements/Information sharing
A. Candlelight Walk – Volunteers Needed/Activities on main floor and basement
B. Upcoming Programs
Make & Take Spa Gift
Gift Wrapping
Local Author (Illinois) William Hazel Grove – Wright Brothers. Wrong Story
C. Delegates News – New App through Prairie Cat – All library into in one spot
5. President’s Report
No report
6. Treasurer’s Report
Ms. Beeh shared the Balance Sheet as of November 19th, 2019 and the Profit & Loss Sheet from October 17 – November 19, 2019.
7. New Business
A. Per Capita Grant Trainings Must be done by January 15th
B. Holiday Bonuses and pay schedule
Holiday Bonus $125/staff
Pay schedule from 15th and 30th of the month to every other week
8. Old Business
A. A/C Quotes/ComEd program –
$7500 Facilities – Plan not important to library at this time
B. Fine Free
Courtesy Notice Hilaree shared new Circulation of Materials Policy Ms. Nelson moved to accept the policy, seconded by Ms. Beeh Approved
C. Screen
Prime Time Audio Visual Friends of the Library plans to cover the $5400 + tax cost Motion to proceed by Ms. Beeh, second by Ms. Nelson
Mr. Bunton – yes, Ms. Nelson – yes, Ms. Beeh – yes Ms Steele – yes Approved
9. Comments/Questions from Trustees/Public (2 minutes)
Ms. Nelson asked about a December meeting during the holidays Meeting canceled
10. Adjournment
Meeting Adjourned at 6:42 p.m.
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2020
January February March April April-Special May June July August September October November December
Oregon Public Library District
Board of Trustees
January 16th, 2020
Regular Board Meeting Minutes
1. Call to Order 6:00 p.m.
Present: Katie Beeh, John Young, Rick Bunton, Pam Steele, Director Hilaree Lombardo
2. Approval of Agenda
Ms. Beeh moved to accept the Agenda, Mr. Young seconded Passed.
3. Consent Agenda
A. Approval of Bills Paid
B. Approval of Minutes
Ms. Steele moved to accept the Consent Agenda, seconded by Ms. Beeh Passed
4. Priority Announcements/Information sharing
A. Upcoming Programs
Ms. Lombardo reported on the many upcoming programs sponsored by the library.
B. Fine Free-Fine Free program has been well received and offers good publicity
C. Elevator-Elevator works but a heater was added to shaft to keep mechanisms functioning. No response from the Schindler Co.
D. Legal Consulting-Phil Lenzini has increased his fees, Director Lombardo will research Ancel Glink as a possible alternative.
5. President’s Report – None
6. Treasurer’s Report – Ms. Beeh presented her report, the library is doing well
7. New Business
A. Christina M. Resignation – approved
B. Financial Report – email overdue from comptroller and has been extended through end of February. Smaller review will be completed if regular review not required at this time.
C. Strategic Planning – Begin to review strategic plan now and over the next several meetings. An Ad Hoc committee will be formed in February. Director Lombardo assigned homework: Mission Statement Worksheet. How can we engage the 66% of our community that is not involved with the library.
D. Policy Updates
i. Alcohol Policy – not addressed at this time
ii. ADA Policy – previous policy was written before renovations and elevator were added to the library.
iii. Remove policies –. Ms Beeh moved that outdated policies be removed. Mr. Young seconded. Passed.
iv. ALA policies/statements – Oregon Public Library current policies should incorporate all ALA policies and statements. Mr. Young moved to approve the ADA and ALA policy updates, seconded by Ms. Steele. Passed.
E. Chamber Dues
Discussion whether to continue Chamber of Commerce membership. $130 general membership, Chamber Window Display and Candle Light Walk would add to the cost of membership. Ms. Beeh moved that $300 be allocated to Oregon Chamber of Commerce membership. Ms. Steele seconded the motion. Ms. Beeh – yes, Mr. Young – yes, Mr. Bunton – yes, Ms. Steele – yes. Passed.
8. Old Business
9. Comments/Questions from Trustees/Public (2 minutes) Mr. Bunton mentioned that research and quotes for the projection screen continues. It was confirmed that Beth Simeone still has the Ganymede Book.
10. Adjournment – 6:44 p.m.
Respectfully Submitted,
Pamela A. Steele
Secretary Pro-Tem
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Oregon Public Library
District Board of Trustees
February 15th, 2020
Minutes
1. Call to Order
Meeting was called to order by Library Director, HIllary Lombardo at 10:45 a.m. Trustees present: Katie Beeh, Pam Steele, John Young and Jennifer Pierce.
2. Approval of Agenda
Mr. Young made a motion to approve the agenda. Mrs. Steele seconded. Unanimous approval, motion passed.
3. Discussion/Approval Financial Compilation
Mrs. Pierce moved to approve the Financial Compilation. Mr. Young seconded. There was an all voice approval by Mrs. Beeh, Mrs. Steele, Mr. Young and Mrs. Pierce
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Oregon Public Library District
Board of Trustees
March 19th, 2020 Regular Board Meeting Minutes
1. Call to Order
The meeting was called to order at 6:01 p.m. by President Rick Bunton. Present: John Young, Katie Beeh, Rick Bunton, Wendy Nelson, Pam Steele, and Library Director Hilaree Lombardo
2. Approval of Agenda
John moved to approve the Agenda, seconded by Pam. Passed
3. Consent Agenda
John Young moved to approve the Consent Agenda. Seconded by Wendy Nelson. Passed
4. Priority Announcements/Information sharing
A. Upcoming Programs – Programs are on hold due to Corona Virus and are tentative for April.
B. Library of the Year – Deb Herman and Hilaree Lombardo completed a 10 page document entering Oregon Public Library in a challenge to become Library of the Year!
5. President’s Report
Rick spoke with Roger Cain about book display, everything is currently on hold.
6. Treasurer’s Report
Katie Beeh shared two documents: Profit/Loss and Balance Sheet. Pam Steele moved to accept the Treasurer’s Report, seconded by John Young. Kathie – Yes, John –Yes, Wendy – Yes, Rick – Yes, Pam-Yes Passed.
7. New Business
A. Statement of Economic Interest Forms – all board members need to complete the form; no time line.
B. Policy Updates
i. Alcohol Policy – on hold until April meeting
ii. Drug and Alcohol Free Library Policy - on hold until the April meeting.
iii. Employee Handbook currently states that if the Library needs to close for any reason, employees will receive up to three days pay. Discussion was held to change to wording to encompass all emergencies and adapt to the current situation. Hilaree will make changes and a vote will be taken at the April meeting. Wendy moved to allow employees to receive pay for scheduled work during
the entire Corona Virus Pandemic, financially the amount has already been
budgeted. Seconded by Katie. Wendy – Yes, Rick – Yes, Katie – Yes, John – Yes, Pam – Yes. Passed
iv. Blood borne Pathogens – on hold until April meeting
v. Freedom of Information Act Policy – on hold until April meeting
C. Library Closures - Corona Virus Pandemic came up quickly causing decisions to be made day by day. Library is closed until March 31st and then will reevaluate. Library is offering curb side service to patrons checking our books.
D. Director’s Review – on hold until Library Board can go into closed session.
8. Old Business
A. Strategic Planning – on hold
9. Comments/Questions from Trustees/Public – None
Adjourned by President Rick Bunton
Respectfully Submitted,
Pam Steele
Secretary Pro Tem
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Oregon Public Library District
Board of Trustees
April 4th, 2020
Special Meeting Minutes
1. Call to Order
Meeting was called to order by President, Rick Bunton, at 10:00 a.m. Trustees present: Katie Beeh, Pam Steele, John Young, Wendy Nelson and Jennifer Pierce. Quorum met.
2. Approval of Agenda
Mrs. Beeh made a motion to approve the agenda. Mr. Young seconded. Unanimous approval, motion passed.
3. Library Director Report
Library Director, Hilaree Lombardo provided updates at the library since the Covid19 related closing.
4. Motion to Approve Overdrive
Mr. Bunton led discussion, Mrs. Lombardo mentioned canceling our Ancestry account in favor of adding OMNI. Mrs. Pierce seconded the motion to approve. Mrs. Steele seconded the motion. A voice vote was taken by Mr. Bunton and there was a unanimous approval.
5. Discussion/Motion to approve temporary library cards to all residents within the OCUSD area. This discussion was tabled until the next meeting when we have more information and hear from the Mt. Morris Library.
6. Adjournment
Adjourned at 10:17 am.
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Oregon Public Library
Regular Board Meeting April 16, 2020
1. Call to Order: The meeting was called to order at 6:00 p.m. by President Rick Bunton. Present: Katie Beeh, Wendy Nelson, John Young, Rick Bunton, Pam Steele, and Hilaree Lombardo, Director.
2. Approval of the Agenda
Katie moved to approve the agenda, seconded by John. Passed
3. Consent Agenda
Wendy moved to approve the Consent Agenda, seconded by Katie. Passed
4. Priority Announcements/Information sharing
A. Director Hilaree shared virtual programming currently in progress and those planned for summer use. Promoting contact with the library in several different formats allows patrons to keep communication lines open with the library. Reopening Plan - The plans are extensive and will continue to be updated as we know more.
B. Upcoming Fiscal Year
Fiscal Year Ends in June, county is still working on calculating taxes which affects putting together a working budget. During the pandemic will property taxes be filed on time?
5. President’s Report - None
6. Treasurer’s Report
Katie supplied us with a Balance Sheet and a Profit and Loss Sheet for April.
7. New Business
A. Programs and Summer Reading: Hilaree is taking the summer programs month by month and has been very creative so far generating and finding virtual summer programs and reading programs online.
B. COVID-19 Employee Expense Reimbursement Policy: Wendy moved that Employees will be reimbursed for expenses produced working from home. Seconded by Katie. Passed
8. Old Business
A. Hilaree laid out some changes to update the Emergency Procedure Policy and Employee Handbook. John moved to approve the updates as recommended, seconded by Pam. Passed
B. Temporary Library Cards: It was suggested that Oregon School District students that live out of the library district can receive temporary library cards until September 1st. It Was moved by Katie and seconded by Wendy to allow temporary library cards as proposed. Passed
9. Comments/Questions from Trustees/Public - Non given.
10. Adjournment
The meeting was adjourned by President Rick Bunton.
Respectfully Submitted,
Pam Steele
Secretary Pro Tem
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Oregon Public Library
Regular Board Meeting May 21, 2020
1. Call to Order: The meeting was called to order at 6:00 p.m. by President Rick Bunton. Present: Katie Beeh, Wendy Nelson, John Young, Rick Bunton, Pam Steele, and Hilaree Lombardo, Director.
2. Approval of Agenda:
a. John moved to approve the agenda. Seconded by Katie. Approved.
3. Consent Agenda:
a. Katie moved to approve the Consent Agenda. Seconded by Pam. Approved.
4. Priority Announcements/Information sharing
a. Quarantine Report
i. Library is still closed due to Covid 19. Patrons continue to use Overdrive and Axis 360.
ii. Summer reading programs will be on line.
iii. Interactions with patrons occurs through Facebook, patrons are still engaged.
iv. Staff working about 60% of their hours
v. Received Etnyre Grant for $6000 in cooperation with Oregon Park District for Story Walk Trail which is in development phase.
b. Upcoming Fiscal Year: Director Hilaree is working on a couple of Working Budgets due to Covid 19 and the uncertainty of income arising from the virus. The library is up $10,000 from last year.
c. Basement and Boiler
i. Leak in boiler caused water damage to paper products and some flooring.
ii. Ehmen’s Plumbing fixed and moved the boiler
iii. 42 Tech was called to help protect computers near the site
iv. Agreed to barter or give away unused shelving in boiler room area.
5. President’s Report – None
6. Treasurer’s Report – Sill have working funds even if taxes are late due to Covid 19.
7. New Business
a. Board Meeting Dates FY21
i. Director Hilaree contacted the attorneys for advice.
ii. Wendy moved to accept the ordinance setting the dates of the regular meetings of the Board of Trustees of the Oregon Public Library for the third Thursday of each month for the Fiscal Year 2021. Seconded by Katie. Approved.
b. Nonresident Fee
i. Non-resident fee is currently $120/year. Students within the Oregon Public School District can obtain a free library card good until September 1, 2020. Director Hilaree will research the possibility of pro-rating the fee after September 1.
c. Reopening Plan
i. With the State of Illinois moving into Phase III of reopening, Director Hilaree, in accordance with ILA and RAILS, has developed a Tentative Reopen Plan.
ii. Katie moved to approve the Tentative Reopen Plan on condition that all staff test negative for the Corona Virus which would, in that case, delay the reopening of the library. Seconded by Wendy. Approved.
iii. No programs through June.
Adjournment
President Bunton adjourned the meeting at 6:37 p.m.
Respectfully submitted,
Pam Steele
Secretary Pro-tem
Back to 2020 Menu
1. Call to Order Rick called the meeting to order at 6:03
2. Approval of Agenda Katie motioned, John second, all in favor
3. Consent Agenda Katie motioned, John second, all in favor
A. Approval of Bills Paid
B. Approval of Minutes
4. Priority Announcements/Information sharing
A. Quarantine Report - Over 100 people have done curbside pickup, inter-library loan delivery starts 6/29, doing virtual events on Facebook, 8 people on Zoom about cord cutting, 31 kids registered for summer reading & 30 adults; purchased plexiglass for the circulation desk and the desk in the lower level; purchased masks, gloves and hand sanitizer
B. Basement and Boiler – Basement is now completely dry and nothing came in with recent rain; carpet still needs to be put back down
C. Budget Hearing - July 16th
D. Per Capita Award – Got per capita grant, $7,716.25
5. President’s Report - None
6. Treasurer’s Report - None
7. New Business
A. Working Budget FY21 – About 10k more from levy than last year; consortium contract went up about $300; materials budget about the same; may purchase more hotspots when they become available again; staff budget has plenty of extra for increases, extra hours, etc; Katie made a motion to approve working budget, Wendy seconded, voice vote – John, yes; Wendy, yes; Katie, yes; Rick, yes
B. End of the fiscal year – Money left over, $50k will go to building reserve, would like to get a couple new computers, also need to upgrade backup server battery, $2,129; John motioned to purchase these things, Katie seconded, voice vote – Wendy, yes; John, yes; Katie, yes; Rick, yes
B. Sorolla Painting - Change in exhibition dates Feb 12-May 16 Chrysler Museum and Milwaukee Art Museum June 11-Oct 3; motion to approve new schedule made by Katie, Wendy seconded, all in favor
C. Director’s Review Motion to go into executive session made by Wendy, seconded by Katie, all in favor; Motion to come out of executive session made by John, seconded by Wendy, all in favor
8. Old Business
A. Nonresident Fee - Cannot pro-rate; per new state law, kids who are under the poverty line must be offered free nonresident cards effective now, but we need to charge full nonresident fee for anyone else effective July 1 of $120 – motion to approve fee made by Wendy, seconded by Katie, all in favor
B. Next Reopening Phase – Phase 4 for Illinois will allow for extremely limited walk-in service for the library once the plexiglass is installed; most of seating has been removed; waiting to hear how long the virus lives on different materials to determine quarantine for browsed materials – waiting for RAILS report; may need to schedule computer time for patrons; will plan to use caution tape to prohibit browsing until report comes back; basement may continue to remain closed; if it becomes necessary to move back in phases, library would go back to curbside pickup. Planning for June 29 for re-open under phase 4, but would be delayed if remaining plexiglass doesn’t arrive.
9. Comments/Questions from Trustees/Public (2 minutes)
10. Adjournment Rick adjourned the meeting at 6:52
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Oregon Public Library District
300 Jefferson St.
Oregon, IL 61061
Board of Trustees Minutes of Regular Board Meeting: July 16th, 2020
1. Call to Order
Meeting was called to order by President, Rick Bunton, at 6:00 p.m. Trustees present: Katie Beeh, Pam Steele, John Young, Wendy Nelson and Jennifer Pierce. Quorum met.
2. Approval of Agenda
Mrs. Steele made a motion to approve the agenda. Mrs. Nelson seconded. Unanimous approval, motion passed.
3. Approval with Consent Agenda
Mrs. Steele made a motion to approve the agenda. Mrs. Nelson seconded. Unanimous approval, motion passed.
4. Priority Announcements/Information Sharing
A. Quarantine Report- Hillary provided an updated Quarantine Report regarding the Library procedures, restrictions and re-openings will be made on an individual basis library by library at this time. The Director also announced upcoming programs, including the Library and Park and Recreation Department's upcoming opening for the book walk.
B. Basement- Hillary announced that the air conditioner had been fixed, with no more leaking in the basement. It was low on Freon.
C. End of the Fiscal Year Report- Hillary state3d that she was working on the report and would present it at the August Board Meeting.
D. End of the Year Circulation Report- The Director stated that the circulation report is affected by the Pandemic and the circulation being closed for the past three months.
5. President's Report- None
6. Treasurer's Report- None
7. New Business
A. Budget and Appropriations Ordinance Approval
A motion was made by Mrs. Pierce to approve the ordinance. Mrs. Steele seconded the motion. Voice vote was unanimous.
B. Building and Maintenance Ordinance Approval
A motion was made by Mrs. Steele to approve the ordinance. Mrs. Nelson seconded the motion. Voice vote was unanimous.
C. Working Cash Ordinance Approval
A motion was made by Mrs. Pierce to approve the ordinance. Mrs. Nelson seconded the motion. Voice vote was unanimous.
D. COVID Policies
A motion was made by Mrs. Pierce to approve the policies. Mrs. Steele seconded the motion. Voice vote was unanimous.
8. Old Business
Next Reopening Phase- Board members discussed the current pandemic situation in the City of Oregon. Recently, a grocery store was closed down due to the COVID virus; Therefore, the Library will wait to open with less limitations. The Library will continue with computer use and curbside pick-up. A plan was discussed if another shut down occurs, which would allow staff to telecommute. It was stated that if staff were exposed to the virus that the Library would follow the standard guidelines.
9. Adjournment
Adjourned at 6:336 p.m.
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Oregon Public Library District
300 Jefferson St.
Oregon, IL 61061
Board of Trustees Minutes of Regular Board Meeting: August 20th, 2020
1. Call to Order
Meeting was called to order by President, Rick Bunton, at 6:00 p.m. Trustees present: John Young, Wendy Nelson and Jennifer Pierce. Quorum met.
2. Approval of Agenda
Mr. Young made a motion to approve the agenda. Mrs. Pierce seconded. Unanimous approval, motion passed.
3. Approval with Consent Agenda
Mrs. Pierce made a motion to approve the agenda. Mrs. Nelson seconded. Unanimous approval, motion passed.
4. Priority Announcements/Information Sharing
A. Fiscal Year Report - Hillary used graphs to explain staff and financial levels and stated we had done well and stayed under budget.
B. Payroll Tax - Hillary stated it is being worked out and will begin September 1st if we opt in.
C. Pug Day - Virtual Conference - Hillary stated that would be held every other Tuesday and Thursday. The Director presented the fine free status online.
D. Per Capita Grant Requirements - Not sure what these will be yet, but we will review the newest version of the Library Standards. President mentioned reviewing the standards book. Hillary followed up stating it needed to be completed by January.
5. President’s Report - None
6. Treasurers Report - None
7. New Business
A. Tax Levy Ordinance and Certificated Approval: A motion was made by Mrs. Nelson to approve the ordinance. Mr. Young seconded the motion. Voice vote was unanimous.
B. Intergovernmental Agreement and Cards for Kids Act: Currently a new act allows cards for all students who qualify for free and reduced lunch but opening the offer to all children in the school district is being looked into. This will result in an Intergovernmental agreement with Mt. Morris and Oregon School District.
C. IPLAR will be sent in.
D. Increasing Youth Digital Collection: A motion was made by Mr. Young to approve the 1500 to purchase digital resources for youth. Mrs. Nelson seconded the motion. Voice vote was unanimous.
8. Old Business
A. Next Reopening Phase - Masks and the usual precautions were highlighted by the Director. Will open the library to book browsing and small programs with guidelines to be followed.
9. Adjournment
Adjourned at 6:23 p.m.
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Oregon Public Library District
300 Jefferson St.
Oregon, IL 61061
Board of Trustees Minutes of Regular Board Meeting: September 17th, 2020
1. Call to Order
Meeting was called to order by Treasurer, Katie Beeh, at 6:00 p.m. Trustees present: John Young, Pam Steele and Jennifer Pierce. Quorum met. Library Director Hilaree Lombardo also present.
2. Approval of Agenda
Mr. Young made a motion to approve the agenda. Mrs. Steele seconded. Unanimous approval, motion passed.
3. Approval with Consent Agenda
Mrs. Steele made a motion to approve the agenda. Mr. Young seconded. Unanimous approval, motion passed.
4. Priority Announcements/Information Sharing
A. Story/Walk - An apple book was added for September. A Halloween theme will occur during October with the partnership of the Oregon Park and Rec Dept.
B. Book Sale - Friends of the Library sold $55 bags at $5.00 a bag. Grab bags were created by genre.
5. President’s Report - None
6. Treasurers Report - None
7. New Business
A. Air Conditioner Replacement Quotes
Three companies consulted and recommended replacement. This will be budgeted from the Building Maintenance Fund. An agreement was made to consult with Rick before making a final decision.
B. Elections
Hillary is gathering details that must be submitted by December.
C. Circulation of Materials Policy: A discussion about adjusting the parameters to include all school age children from the age 4 and above. A voice vote was taken with unanimous approval.
D. Surety Bond: Bond needs to be notarized.
8. Old Business
A. Next Reopening Phase - No changes at this time.
B. IGA with School - After being reviews with school superintendent Dr. Mahoney. The law requires that the school is required to pay fees for lost or damaged books. $1000 a year maximum was suggested as a limit per year. There was a unanimous voice vote approval. The Mt. Morris Library Board approved as well.
9. Adjournment
Adjourned at 6:25 p.m.
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Oregon Public Library District
300 Jefferson St.
Oregon, IL 61061
Board of Trustees Minutes of Regular Board Meeting: October 15th, 2020
1. Call to Order
Meeting was called to order by President, Rick Bunton, at 6:01 p.m. Trustees present: Wendy Nelson, Pam Steele and Jennifer Pierce. Quorum met.
2. Approval of Agenda
Mrs. Pierce made a motion to approve the agenda. Mrs. Steele seconded. Unanimous approval, motion passed.
3. Approval with Consent Agenda
Mrs. Steele made a motion to approve the agenda. Mrs. Nelson seconded. Unanimous approval, motion passed.
4. Priority Announcements/Information Sharing
A. IGA approved at all levels - High School Entrepreneur class invited to help with PR.
B. Book Sale - Friends of the Library sold 106 bags as of date.
C. Per capita $7000 grant awarded and in bank.
5. President’s Report - None
6. Treasurers Report - None
7. New Business
A. Standards of Illinois Public Libraries Review: After reviewing first 4 chapters it was identified that we need a strategic plan for
the grant, including a succession plan. Also needed is a personnel description and salary schedule changes. In addition a 5 year plan is needed.
B. Director’s Report
A description of circulation of physical materials and FB hits was announced. She announced 2 Halloween topics would be coming up on Zoom. Director stated a 3% increase in Library Card sales over last year, with 9 new cards opening over the past month.
C. Authority to Spend Policy Update - Update to reflect state statue amount. Mrs. Pierce made a motion to approve the agenda. Mrs. Steele seconded.
8. Old Business
A. Next Reopening Phase - Passport Services - Approval is needed for the reopening plan and the phase down strategy, as well as staffing capacity if an outbreak should occur. Mrs. Pierce made a motion to approve the agenda. Mrs. Steele seconded.
B. Air Conditioner Replacement Quotes - Hillary gave the contract quotes of various companies. Anderson had both a lower quote, $22,000 and was found to be easier to work with. This quote is all inclusive covering taxes and fees. Mrs. Nelson made a motion to approve Anderson to work on our air conditioner. Mrs. Steele seconded.
Hillary announced she is looking into air purifiers.
C. Elections: After discussing who would be re-elected and who was to be renewed it was determined that there are 3 openings on the Library Board for election in April 2021 and two seats will need to be appointed for two more years. Wendy expressed that she is not interested in an appointment for her seat in April, opening an additional seat beginning in April 2021.
9. Comments/Questions from Trustees/Public
A member of the community pointed out that it takes 10 or 20 minutes for the water to warm up in the bathroom when washing hands. Washing hands is critical during this COVID era. A discussion about adding hot water heaters to the bathroom ensued.
10. Adjournment
Adjourned at 6:37 p.m.
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Oregon Public Library District
300 Jefferson St.
Oregon, IL 61061
Board of Trustees Minutes of Regular Board Meeting: November 19th, 2020
President Rick Bunton, Director Hilaree Lombard, John Young and Jennifer Pierce attended the
meeting. The meeting was rescheduled at a future date due to low attendance and no quorum
present. Those in attendance discussed scheduling and moving the library to curbside pick-up.
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Oregon Public Library
Special Board Meeting December 2, 2020
1. Call to Order
The meeting was called to order at 6:00 p.m. by President Rick Bunton. Present: John Young, Katie Beeh, Rick Bunton, Wendy Nelson, Pam Steele, and Director Hilaree Lombardo.
2. Approval of Agenda
Ms. Beeh moved to approve the agenda, seconded by Mr. Young. Passed
3. Consent Agenda
A. Approval of Bills Paid
Director Lombardo stated the bills remain the same from November.
B. Approval of Minutes
Ms. Beeh moved to approve the Consent Agenda, seconded by Ms. Steele. Passed
4. Priority Announcements/Information sharing
A. Card Agreement with school Update – Has been advertised; 20 families from both Mt. Morris and Oregon have utilized the offer.
B. Candlelight Walk – Sensory Santa had 17 kids visit. Baskets were provided by Easter Seals and Carrie. The library is offering many holiday activities throughout the month of December.
C. Employee Reviews and Bonuses- Director Lombardo completed the employee reviews and bonuses.
5. President’s Report – No Report
6. Treasurer’s Report – No Report
7. New Business
A. Standards of Illinois Public Libraries Review - Per Capita Grant due in March. Reviewed Chapters 5-9; already doing the standards. Maintenance still needs work. Will work with Oregon
Police and Fire Departments on Emergency Plan. Facilities planning will include dates when items have been completed.
B. Director’s Report – Prior to current move to curbside only, the library was showing an increase of services.
C. PrairieCat IMRF Letter – RAILS is taking on the responsibility of IMRF contributions should PrairieCat cease to exist.
D. December Meeting – Canceled 3rd Thursday meeting due to the Holidays.
8. Old Business
A. Reopening Phase – Services are curbside due to the State of Illinois operating in Tier 3 due to the Coronavirus Pandemic. Prior to the Tier 3 status the library experienced an influx of people.
B. Air conditioner installation has not been scheduled at this time. Some of the funds for the air conditioner will come from the Special Reserve Fund which will reflect a decrease in revenue.
C. Elections/Appointees – Director Lombardo has received one packet to run for Library Trustee. Two trustees, Katie Beeh and John Young, will be reappointed for another term. Pam Steele will
also run for another term for the office of trustee.
9. Comments/Questions from Trustees/Public (2 minutes) – All agreed that meeting face to face is something we all look forward to when the pandemic has run its course.
10. Adjournment – Meeting adjourned at 6:25 p.m.
Respectfully submitted,
Pam Steele
Secretary Pro Tem
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2021
January February March May June July August September October November
Oregon Public Library District
300 Jefferson St.
Oregon, IL 61061
Board of Trustees Minutes of Regular Board Meeting: January 21, 2021
1. Call to Order
Meeting was called to order by Rick Bunton at 6:00PM. Trustees present: Rick Bunton, Pam Steele, Jennifer Pierce, Wendy Nelson, John Young and Katie Beeh; quorum established.
2. Approval of Agenda
Ms. Beeh moved to approve the agenda, Ms. Steele seconded; unanimous voice vote of approval.
3. Consent Agenda
Mr. Young moved to approve the consent agenda, Ms. Beeh seconded; unanimous voice vote of approval.
4. Priority Announcements/Information Sharing
A. Programs, Upcoming programs include the Museum of Bad Art, a special event for MLK Day, and various zoom events, art kits are being put together for children and yoga will be returning.
B. Dial a Story, A new program for children, which may begin for adults too
C. IMRF Decrease, a cost savings was discussed
D. Sorolla Portrait, leaves February 1 for Milwaukee, WI through the end of February. Next it will be on display at the Chrysler Museum through June. June to November it will then be
displayed at the Milwaukee Museum of Art. An announcement about the Sorolla portrait will be put on the library FaceBook page.
E. Financial Review, is in process for completion for next year’s audit.
5. President’s Report None
6. Treasurer's Report None
7. New Business
A. Standards of Illinois Public Libraries Review. Ms Lambert will go over this with the employees to gather more ideas. The Per Capita application is being reviewed next, Appendix 10 - 13. Youth and Young Adult services need to be planned for, as well as assisting Young Adults with disabilities.
B. Director’s Report: Physical circulation is down by 15%. Electronic and Social Media are doing well and use is up by 15%. 9 virtual programs occurred over the past month and attendance was taken. Patron numbers continue to grow and are currently at 2086. The library is open by appointment at this time.In December the OPL made it into the magazine “Library Reporter”.
The featured article was on “MyLibraryIs.org”.
Ms. Lombardo shared that she had called Anderson’s to come repair the toilet and water pressure issues were. Both are up and working now. It was mentioned that we are interested in getting in the Chamber Newsletter for non-profits in the area. The Board discussed the idea of requiring vaccinations for employees or providing some kind of incentive to getting a COVID vaccination. This will be discussed at the next meeting.
C. Patron Donation: A patron donation of $50,000 was given to the library by Ruth Stopka.
D. Policy Review
i. Alcohol Policy is looking good
ii. ADA Policy is looking good
iii. Circulation of materials is looking good
iv. NEW - FFCRA Policy for sick time: Ms. Beeh made a motion to accept the Family First Act Policy. Ms Steele seconded the motion. There was a unanimous voice vote to accept this through the end of the year.
8. Old Business
A. Reopening Phase, There is no official reopening, the library will continue to be open by appointment and carry out curbside service.
B. Water temperature from previous meeting, no longer problem
9. Comments/Questions from Trustees/Public (2 minutes) None
10. Adjournment
Adjourned at 6:54PM.
Respectfully submitted,
Jennifer Zimmerman Pierce
Secretary, Oregon Public Library
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Oregon Public Library District
300 Jefferson St.
Oregon, IL 61061
Board of Trustees Minutes of Regular Board Meeting: February 18th, 2021
1. Call to Order
Meeting was called to order by Rick Bunton at 6:00PM. Trustees present: Rick Bunton, Pam Steele, Jennifer Pierce, Wendy Nelson, and John Young; quorum established. A potential new board member also joined us. Her name is Rachel Brunner.
2. Approval of Agenda
Ms. Steele moved to approve the agenda, Mr. Young seconded; unanimous voice vote of approval.
3. Consent Agenda
Ms. Pierce moved to approve the consent agenda, Ms. Steele seconded; unanimous voice vote of approval.
4. Priority Announcements/Information Sharing
A. Programs, Some upcoming programs for March include a Make and Take arts and crafts experience, also the book club will be meeting in March at the Rock River Center to have more
space for social distancing. All libraries across Northern Illinois are advertising a zoom event with the author, John Sanford. We have purchased 50 seats at 90 cents per seat. Planning for
personal and virtual summer reading programs are being developed. More details of upcoming events are presented in the Director’s Report.
B. Sorolla Portrait, is currently in Virginia at the Chrysler Museum on display.
5. President’s Report None
6. Treasurer's Report None
7. New Business
A. Annual Financial Review and Certified Copy to Vote. Mr. Young moved to approve the review, Ms. Steele seconded; unanimous voice vote.
B. Director’s Report: Circulation is on the rise and went up in January. Due to COVID circulation is about half the percentage it was last year at this time. 9% of items checked out are physical items. There is also an increase in social media. Program attendance in January was positive with an average attendance of 11 participants. Patron numbers continue to increase. Rochelle Hospital
contacted the library regarding a special service opportunity. The Library was asked to be a call center for vaccine registration for individuals without use of the internet. Working with local
businesses has been a success. In February Oh’s Bakery prepared cooking making kits for a library program and Cyn’s Treasures prepared 10 paintings. Work is continued on Dial-a-story and the Story Walk. The summer reading theme has been selected as “Color Your World”.
C. COVID 19 - Vaccine: It has been decided that knowing 70% of the library staff self selected to be vaccinated and has received their first dose, that all employees have freedom to choose or not to become vaccinated. Books will have a 24 hour quarantine beginning on February 24th.
D. Policy Review: Ms. Steele moved to approve no changes to the policy review at this time, Mr. Young seconded; unanimous voice vote.
8. Old Business
A. Reopening Phase, The Library will start to get back to offering Passport services again.
B.Patron Donation, currently we are in the process of information gathering and considering options such as a CD.
9. Comments/Questions from Trustees/Public (2 minutes)
None
10. Adjournment
Adjourned at 6:27PM.
Respectfully submitted,
Jennifer Zimmerman Pierce
Secretary, Oregon Public Library
Back to 2021 Menu
Oregon Public Library
Regular Board Meeting March 18, 2021
1. Call to Order:
The meeting was called to order at 6:01 p.m. by President Rick Bunton. Present: Katie Beeh, Wendy Nelson, John Young, Rick Bunton, Pam Steele, and Hilaree Lombardo, Director. Guest Rachel B.
2. Approval of Agenda:
a. Katie moved to approve the agenda. Seconded by John. Approved.
3. Consent Agenda:
a. John moved to approve the Consent Agenda. Seconded by Katie. Wendy – yes, Katie – yes, Pam – yes, John – yes, Ric – yes. Approved.
4. Priority Announcements/Information sharing
a. Programs
The garden has been registered as a butterfly garden with Monarch Waystation
Virtual programs/tours
Planning outside programs and events for the summer
b. Office for Civil Rights follow up report 10 year follow up to see where the library stands with ADA compliance. The library’s accessibility has changed. Director Hilaree is following through with reporting updates the library has completed toward compliance.
c. Dr. Suess Books: The library owns all six of the books being removed for sale from the Dr. Suess Foundation. The books have been removed from the library shelf but will be available to patrons to read in the library.
d. Building issues: Toilet and boiler are fixed. Sewer backed up in the toilets, Anderson plumbing handled the plumbing issue.
AC has been installed and is up and running
e. Statements of Economic Interest: Board members need to sign forms stating they so not benefit financially from being on the board.
f. Trustee Officers: Election of board of trustee officers will be held in May.
5. President’s Report – Ric suggested that we meet in person in May wearing masks.
6. Treasurer’s Report – None
7. New Business
a. Strategic Planning Committee: John moved that a committee of volunteers from the board of Trustees form a Strategic Planning Committee. Seconded by Wendy. Wendy – yes, Katie – yes, Pam – yes, John – yes, Ric – yes. Approved. The meeting will be posted as to date and time. Plan for May.
b. Director’s Report: Circulation was down from last month, everything else went up. Programs, people through the door, and patrons have all increased.
c. Air Quality Report: Blackhawk Hills Regional Council performed a site visit at the Oregon Public Library with the purpose of assessing the building’s ventilation. The library received a good report. The following recommendations were made: Reducing the maximum number of occupants. Increase the amount of outdoor air. Improve air filtration
d. Projector Screen: The projector Screen is broken. Director Hilaree will contact the manufacturer to check on a warranty.
e. Policy Review
1. Freedom of Information Act
2. Bloodborne Pathogens
3. Eagle’s Next Art Colony Collection Art Committee
Katie made a motion to accept the documents, 2nd by John. . Wendy – yes, Katie – yes, Pam – yes, John – yes, Ric – yes. Approved.
8. Old Business
a. Reopening Phase
i. Trying to do as much as possible outside
ii. Accepting walk ins, paying attention to numbers
iii. Stretching out passport applications
9. Comments/Questions from Trustees/Public
a. Katie gave praise to Director Hilaree for the great job she has done and is doing for the Oregon Public Library.
b. All are looking forward to being able to meet in person.
President Bunton adjourned the meeting at 6:46 p.m.
Respectfully submitted,
Pam Steele
Secretary Pro-tem
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Oregon Public Library
Board Meeting Minutes May 20, 2021
1. Call to Order
a. 6:00 p.m. Meeting was called to order by President Rick Bunton. Present: Katie Beeh, John Young, Rick Bunton, Pam Steele, Director Hilaree Lombardo, Rachel Brunner
2. Approval of Agenda
John moved to approve the agenda, seconded by Katie. All in favor and Approved.
3. Consent Agenda
a. Katie moved to approve the consent agenda, seconded by John. All in favor and Approved.
4. Priority Announcements/Information sharing
a. Upcoming Programs: Director Hilaree shared programs currently running and those to come. Seed Swap, Your City @ Home, and Consumer Fraud are some of the examples shared.
b. PCs for People: Oregon Public Library will become a distributor of computers and Hot Spots for low-income families in Ogle County. Program will begin an ongoing distribution, if necessary, can switch to a once-a-month distribution. Recipients will pay a one-time fee and pay their own monthly internet service. Information is available on the Library’s website and social media pages, and Dir. Lombardo will create and distribute flyers around the community.
c. The summer reading program will begin June 1st for adults and children; StoryTime with Deb will commence in July.
D. In August 2021, the Library will host a Murder Mystery (Wizard of Oz theme). There will be a family and adult-only version.
5. President’s Report: No report
6. Treasurer’s Report: No report
7. New Business
A. Director’s Report: Circulation was down from last month, but there was an increase in passport applications; The StoryWalk was featured on mylibraryis.org; The May Block party was a success with 60 participants. Betty Croft donated $5000 and a Jeff Adams’ sculpture to the library. Jeff Adams is currently cleaning the sculpture prior to giving it to the library.
B. Trustee Oaths - John and Katie were unanimously approved as Trustees by the board; and Pam and Rachel were recognized as Board Members per recent local election. All in favor and approved.
C. Offices/Officers - For FY22, the following positions were approved: Rick Bunton, President; Katie Beeh, Vice President ; Treasurer, Pam Steele; Secretary, Rachel Brunner. All in favor and approved.
D. Board Meeting Dates FY22 - John moved to approve; Katie seconded. All in favor and approved.
E. Nonresident Fee - The nonresident fee will continue to be $120 annually. Rachel moved to approve; John seconded. All in favor and approved.
F. FY 21 Audit - Katie moved to approve that $7-8k to be used to the WIPFLI Audit and John seconded. All in favor and approved.
8. Old Business
a. Reopening Phase: We are moving into Phase 6: Gradual Transition to Normal Walk-in Service. The board discussed whether masks should still be worn--especially with the youth programs (since younger patrons are less likely to be vaccinated) and the consensus was that masking will be encouraged but not required and that Library staff will model masking for patrons.
b. Strategic Committee Meeting time: May 25, 2021 11:00 a.m.
9. Comments/Questions from Trustees/Public: None
Adjournment: President Rick Bunton adjourned the meeting at 6:43.
Respectfully submitted,
Rachel Brunner
Secretary Pro-tem
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Oregon Public Library
Board Meeting Minutes June 17, 2021
1. Call to Order
a. 6:00 p.m. Meeting was called to order by President Rick Bunton. Present: Katie Beeh, Rick Bunton, Pam Steele, Director Hilaree Lombardo, Rachel Brunner
2. Approval of Agenda
Katie moved to approve the agenda, seconded by Pam. All in favor and Approved.
3. Consent Agenda
a. Pam moved to approve the consent agenda, seconded by Katie. All in favor and Approved.
4. Priority Announcements/Information sharing
a. Upcoming Programs: Director Hilaree shared about programs currently running and those to come.
- Summer Reading--Kids programs are off to a great start
- U of I Extension Office will offer a program on Rainbow of foods on June 29th
- The library is offering access to a virtual showing of the PBS film Long Shadow which will be available on the website from June 21- 28 and there will be an option to sign up for a Q&A with the director (to be held on June 24th at 7pm)
- Beth Simeone brought copies of the Art of Oregon to the Next Picture Show in Dixon, IL.
- There will be a Library Night at the River’s Edge Farmers’ Market on August 12th
b. Sorolla Update - the work is on display in Milwaukee until October 3, 2021
c. Budget hearing will be held on July 15th and that information was published in the local papers.
D. We finally received closure notice from the Office of Civil Rights--we are officially considered accessible
5. President’s Report:
Rick attended a Hands On Oregon meeting and found out that the city will not be doing their usual bike displays around town, but if the Library would like to participate, we can have a bike to decorate and place on our lawn.
6. Treasurer’s Report: No report
7. New Business
A. Director’s Report: Increase in all materials checked out; Increase in social media useage; 14 programs were held and there were 113 attendees; Computer use is up; Still use of scholastic and teachables; Passport submissions (inclusing renewals) were 31
B. Strategic Planning Committee has been reevaluating our Mission and Vision statement. The new proposed mission statement is: “A Portal to the Past, Present, and Future.” Next steps including soliciting feedback from library staff and other stakeholders and developing our Vision statement. The next meeting will be June 25, 2021 at 10:30.
C. Working Budget Discussion
- Proposed putting more money into our memorial fund due to more money being donated this year
- Proposed a $3000 increase for wages (due to state wage increase and a 2% decrease in IMRF)
- Recommended reducing funding for Kids’ Programs from $1000 to $800
- Recommended keeping $2000 for legal fees
- Recommended keeping $3000 for gallery expenses and possibly increasing (using donation funds) to invest in conservation of art pieces and offering events in the gallery
- Utility costs have reduced this year so change fund to $20,000
- Any questions can be directed to Hilaree
D. July 4th Observance -- we are already closed on Sundays (July 4th is a Sunday this year) and we will have no additional closures
E. No changes to policy - Approved
F. Hilaree has given her resignation (and we are all sad about it) -- Her last day will be August 15th. She will write up a job description and we will post on RAILS and Indeed to seek applicants
8. Old Business
a. Reopening Phase: We are moving into Phase 6: Gradual Transition to Normal Walk-in Service. No meetings will be exclusively held via ZOOM due to the Open Meetings Act but Zoom will be an option for attendance (without participation from those attending via ZOOM).
9. Comments/Questions from Trustees/Public:
Pam expressed her thanks to Hilaree for her excellent service in the last few years. All board members Concurred.
Adjournment: President Rick Bunton adjourned the meeting at 6:49.
Respectfully submitted,
Rachel Brunner
Secretary Pro-tem
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Oregon Public Library
Board Meeting Minutes July 15, 2021
1. Call to Order
a. 6:00 p.m. Meeting was called to order by President Rick Bunton. Present: Katie Beeh, Rick Bunton, Pam Steele, Director Hilaree Lombardo, Rachel Brunner
2. Approval of Agenda
John moved to approve the agenda, seconded by Katie. All in favor and Approved.
3. Consent Agenda
a. Katie moved to approve the consent agenda, seconded by John. All in favor and Approved.
4. Priority Announcements/Information sharing
a. Upcoming Programs: Director Hilaree shared about programs currently running and those to come. -There will be a Library Night at the River’s Edge Farmers’ Market on August 12th
b. Per Capita FY 22 -- The library received a $9,105.18 grant from the state of Illinois. The grant can be used for technology or purchasing materials. We have until Dec. 2022 to use the funds.
c. Fiscal Year Report will be provided at the August Board Meeting
5. President’s Report: No report
6. Treasurer’s Report: No report
7. New Business
A. Director’s Report: Increase in all materials checked out; Increase in social media useage; 9 programs were held and there were 49 attendees; Computer use is up; Still use of scholastic and teachables; Passport submissions (including renewals) were 31
B. Strategic Planning Committee had no report. The plan is to reconvene after the new director is established.
C. Budget and Appropriation Ordinance was approved by voice vote
D. Building and Maintenance Ordinance was approved by voice vote
E. No changes to policies, all approved
F. The board plans to conduct a second interview with candidate Stephanie Nissen on Jul 22, 2021at 1pm.
8. Old Business
a. Reopening Phase: keeping consistent with current procedure. Paying close attention to new information about the Covid Delta Variant. Library staff will continue to model masking and encouraging patrons to mask when in the building.
9. Comments/Questions from Trustees/Public: No Comments
Adjournment: President Rick Bunton adjourned the meeting at 6:42pm.
Respectfully submitted,
Rachel Brunner
Secretary Pro-tem
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REGULAR BOARD MEETING August 19th, 2021 at 6pm
300 Jefferson Street, Oregon, IL 61016
Attendees: Rick Bunton, Rachel Brunner, Katie Beeh, John Young, Hilaree Lombardo, Stephanie Nissen, Pam Steele (via Zoom) Guests: Randi Webb, Kayla Powell
President Rick Bunton called the meeting to order at 6:02pm.
Agenda: Katie motioned to approve and John seconded
Consent Agenda: Rachel motioned to approve and Katie seconded
Priority Announcements:
A. Carrie is trying to reach out to authors -- Winifred Bird was going to present on her book, but she is moving. Elizabeth Priller (from Locus) was also invited to present on her book; Murder Mystery was postponed due to rising COVID risks; Summer reading is over (682 books read; 69 participants) but it was successful overall. Debbie will update programs.
B. Audit will come from WIPFLI this year.
C. Pug Day -- Annual Conference hosted by Prairie Cat (Virtual Conference). Some options for Trustee Trainings on the Prairie Cat training.
D. Stephanie’s first week has been good but overwhelming, spent several hours learning Quickbooks.
President’s Report: LGBTQ Counseling resources questions; John talked to Mandi Bordner about the resources---she recommends more personal counseling than the proprietary resources presented by the individual. We have a “Social Awareness Resources” tab on the library website and we think that we should only provide general resources rather than links to specific organizations/companies. Katie moves to not advocate for specific companies, or organizations but rather the library should offer general resources to aid patrons in locating assistance. Rachel seconded. Rick says
that he would be absent for the September meeting. Without Rick or Pam we would not have a quorum. Hilaree reminded us that we would not have any more ordinances to vote on so we would not necessarily need a quorum.
Treasurer’s Report:Pam (via Zoom) said that she had nothing to report
New Business:
A. Tax Levy Ordinance (if anyone wanted to refute the published budget, they have until Aug. 30th to make their claim). Rick and Rachel will need to sign off on this document. The levy does not exceed the 5% interest rate. John / Katie; Voice vote, motion passed.
B. IPLAR finalizing this evening after Hilaree completes it. Essentially a compilation of everything we have compiled over the year. Rick and Rachel will sign off on it.
C. Director’s Report: Physical material decreased, virtual materials and social media interaction increased. Adult Program: 12 with 40 people; Computer Us was 150 sessions (only 3 are available at a time). 42Tech does the computer maintenance for us. Added 27 patrons in July. $1200 in passports.
D. Training for Stephanie -- Hilaree would be willing to be an hourly consultant-- We agreed that we would pay an hourly rate.
E. Randi Webb, Kayla Powell, Karly Kramer Spell have expressed interest in being a potential Trustee--Rick explained that they would need to submit a resume and a letter of intent.
Old Business: No changes for reopening--just watching COVID numbers to see what comes up. Masking is strongly encouraged.
We will reschedule the Board Meeting for Sept. 23rd at 6pm in order to ensure Rick is
present. Pam may or may not be present.
Meeting was adjourned 6:45pm.
Oregon Public Library Board Meeting September 23, 2021
Attendees: Rachel Brunner, Rick Bunton, John Young, Katie Beeh, Stephanie Nissan,
Randi Webb, and Karly Spell
President Rick Bunton called the meeting to order at 6:16pm. Motion to approve the
agenda came from Katie Beeh, seconded by Rachel Brunner.
Katie motioned to approve the consent agenda and John Young seconded it.
Priority Announcements revolved around the upcoming Autumn on Parade and Meet the Director events. The Library will have a book sale outside the library on Friday, Oct. 1st and Saturday, Oct.
2nd from 8-3pm. A Meet the Director event will be held on Saturday from 9-3 in the gallery and during the event the library will be closed to general use. On Sunday, Oct. 3rd, Stephanie will be in the Chamber of Commerce tent at the AOP festival.
President’s Report - No Report
Treasurer’s Report
- Katie on Pam Steele’s behalf -- information was sent out via email and confirmed by all board members.
For New Business, the following was reported:
a. Updated signature cards -- The board agreed to move updating the signature card to the next meeting to include new board members.
b. FFCRA (Families First Coronavirus Response Act) -- How do we handle employees whose kids are sent home from school with COVID? Play by ear and go with a case by case basis
c. Audit -- tentatively scheduled for the last full week of October 25-19. Gallery will be blocked off for the auditors to work and the Stephanie has provided all pertinent
d. Director’s Report: Stephanie has been working through various trainings, and will complete more as she goes. She shared information regarding the state of facilities and events hosted by library staff.
For Old Business, the following was covered:
a. Reopening/Pandemic Response -- Stephanie is looking into reopening the coffee cart again (ideally with a sustainable k-cup approach) and water bubbler within the library for public use
b. Approval of interim board members -- Randi Webb and Karly Spell until May 2023. Katie moved to approve the new members and Rachel seconded. Voice vote showed all in favor.
Comments/Questions from Trustees/Public (2 minutes):
Rachel suggested that we reconvene the Strategic Planning Meeting to discuss the Library’s strategic plan. The board agreed and a meeting date of Tuesday, Oct. 5 at 6pm was set.
The meeting was adjourned by Rick Bunton at 6:29pm.
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Oregon Public Library Board Meeting October 28, 2021
Attendees: Rick Bunton, John Young, Randi Webb, Stephanie Nissan, Pam Steele, and Rachel Brunner
President Rick Bunton called the meeting to order at 6:22pm. Rachel moved to approve the
agenda and John seconded. John moved to approve the consent agenda and Pam seconded.
Priority Announcements:
● Audit week -- Stephanie shared that the audit was going well and that WIPFLI will come back one day next week to wrap things up.
● Saturday will be the first teen advisory meeting
● Sue, one of our librarians, suffered a fall and had a clean break. She had surgery and is at Pinecrest doing rehab.
Director’s Report:
● Creating a board manual and trustee guide, will set up an orientation date
● Made $1300 at the book sale during Autumn on parade
● Cari is working with the Park District for various program
● Setting up a teen advisory board
● Worked with Dom Cozzi and the internship program at the Oregon High School (one intern currently coming once a week)
● Library Aware Marketing tool trial--thinks it will be helpful--annual cost is $848 but updates website widgets
● Bookmobile information possible collaboration with the Byron Public Library. Reached out to Exelon about a financial contribution (10k), insurance would be 2k a year, a Class C license would be needed for any drivers. Rick expressed concerns about the upkeep of the vehicle and general maintenance. Stephanie’s dad is a mechanic and is willing to look at the vehicle for us. Pam wondered where the bus would sit? Stephanie said the Byron library was willing to keep the vehicle in their parking lot. Books would be a new collection and would serve as a 3rd collection between the 2 libraries. People would also be to place holds on books and do pick ups from the vehicle
● Ran a website accessibility report and had some concerns about accessibility especially across devices
● Reviewing the “Serving our public” book for a per-capita grant application (due Mid- January)
● Working on addressing building concerns--priority is leaks in the basement --we are installing sheeting and gravel to promote run-off
● Working on the Library of things collection--removing outdated material and adding new
● Talked to Darin about ARPA funds for the laptop cart and Rachel said we should hear sometime at the end of the year.
Goals: 1) adding some sort of official homebound service policy to service 2) identifying opportunities for tweens and teens 3) really wants to prioritize accessibility of website
● Art committee is planning to do an art lecture series starting in January
● Possibility of including student art work in the Eagle’s Nest
● The shelves near the fireplace are the right size for the local history materials. These would be for in-library use with the rare/fragile materials available by appointment
● Technology is consistently being updated--windows 10 is currently being installed.
President’s Report - None
Treasurer’s Report - None
Old Business :
● Rachel made a motion to accept Jennifer’s resignation, John seconded.
● John made a motion to approve Randi as Trustee, Rachel seconded.
New Business:
● We had a strategic planning meeting: Stephanie talked Pam Clark Rittenbock NICNE about the various stages of preparing a strategic plan and said she feels comfortable leading the process. Rachel recommended that we set a timeline for completion and if we are stalled in the process then we can seek outside help to help us through the process. Stephanie will send an email to set a date for the next meeting.
● Will complete the checklist for the per capita grant and bring it to the next meeting
Adjourned by Rick at 6:54pm
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Oregon Public Library Board Meeting Nov 18, 2021
Attendees: Rick Bunton, Karly Spell, Randi Webb, John Young, Stephanie Nissen, Rachel Brunner, Pam Steele Guests: John & Karna Croft
Meeting was called to order at 6:02pm. Karly moved to approve the agenda, John seconded. Rachel moved to approve the consent agenda, Randi seconded.
Priority Announcements:
Our second strategic planning meeting was held on Nov. 16th. We discussed our non-negotiable goals and plan to conduct a SWOT analysis in January. Stephanie will be doing employee reviews this Saturday and Christmas bonuses will go out in December checks.
Director’s Report:
First teen advisory meeting was Oct. 30--9 kids showed up. Stephanie is creating a website for the advisory group and will be scheduling meetings starting in January. After a two week trial, we are moving forward with Library Aware for an e-newsletter. The newsletter would begin in January. Stephanie is working on the website-- specifically on forms. The Per Capita Grant is in progress. Stephanie is reviewing the areas in need of improvement and had several items that should be addressed. She believes our work on the strategic plan will be a huge asset to completing that grant. We will be moving to a receipt printer instead of the stamping system, ideally in mid-December. Cari has added binge boxes for checking out, including holiday binge boxes with various books and movies. There is also a puzzle library where patrons can check out puzzles. Stephanie recommended participating in IGA’s Illinois Library Presents, which will give us access to 6-12 author events from January to June for $75. John made a motion to participate in Illinois Library Present’s and Karly seconded. The voice vote was unanimous. Camp I Read will be the theme for the summer reading program. The program will be shared with the park district in January.
President’s Report: none
Treasurer’s Report: none
Old Business:
Karly Spell was officially sworn in as a Trustee member. We have a full board.
New Business:
Per Capita Grant is due Mid-January. We approved participating IGA’s Illinois Library Presents.
Questions or Comments from the Public:
Karna & John Croft, trustees for Betty Croft’s estate, presented the Library with an original Jeff Adams sculpture. John shared some information about Betty Croft (his aunt), including a brief life story and the role libraries played in her life.
Meeting was adjourned at 6:30pm by Rick Bunton.
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2022
January February March April May June July August September October November
Oregon Public Library Board Meeting January 27, 2022
Attendees: Rick Bunton, Rachel Brunner, Katie Beeh, Pam Steele, and Stephanie Nissan Excused: John Young, Karly Spell, Randi Webb
The meeting was called to order at 5:59pm by President Rick Bunton. Katie moved to approve the agenda and Rachel seconded. Katie moved to approve the consent agenda and Pam seconded.
No Priority Announcements.
Director’s Report:
There are new Microsoft Office 365 emails with the OPL domain name. All staff and Board members will have an email account with their names attached. Rick suggested that we update the website with these new email addresses and pictures of the staff and Board members. For staffing, Sue has “graduated” from physical therapy and will be able to return to work in the next few weeks. Elizabeth Green was hired part time to cover Sue’s hours and Stephanie would like to keep her on for a few hours every week to help. Binge boxes were a huge hit with 39 total participants. Cari has begun work on some winter blues boxes and Debbie has started a youth bundle box. The puzzle library is growing and has moved so it has more space–it has been well received so far. Based on usage, Stephanie is going to work on marking scholastic teachables more moving forward. Debbie and Stephanie met with the Oregon Park District to discuss collaboration for summer and spring projects. The Park District is willing to advertise the summer reading program in their summer activity guide. All of our events and activities are being marketed on the Chamber of Commerce calendar. Stephanie submitted the per capita grant and completed a grant application for stem kit funding. She is also working on a state library certification and a library director crash course. For building and grounds concerns, Stephanie contacted Hidden Timber about raising the landscaping in one of the library corners to help divert water away from the building. She also found a “squishy” spot in the basement by the bathrooms and is working to figure out if there is a way to fix the floor there.
President’s Report: None.
Treasurer’s Report: Nada.
Old Business:
Bookmobile update – Stephanie and Emily Porter (from the Byron Public Library) were able to go look at a bookmobile for sale and decided it was more than what we wanted
and needed. A sprinter van would seem to be a better option as far as size, driveability, and engine-upkeep. The purpose of the bookmobile would be for service to homebound individuals, school events, and other outreach activities. AARPA Funds update – We received notice that our formal request for funds to purchase 10 refurbished laptops and a charging cart was approved by the City Council, which is very exciting and will give us a lot of opportunities for small group training and one on one computer sessions.
New Business:
The Alcohol Policy (no changes), the ADA policy (no changes) and Circulation of Materials policy (one additional change) were discussed. Katie moved to approve the acceptance of these policies and Rachel seconded. Voice vote was unanimous. Stephanie introduces a new temporary Emergency Paid Sick Leave Policy with guidelines specific to covid. The policy will be in place until April. Katie moved to approve the new temporary policy and Rachel seconded. Voice vote was unanimous. Mark Herman, on behalf of the Byron Forest Preserve, orchestrated the donation of 3 Harry Nurmet paintings for the Library’s Art collection. Stephanie created a new donation/transference of ownership form for this donation that we will use from this point forward. Katie motioned to approve the donation and Pam seconded. Voice vote was unanimous.
Comments/ Questions:
Rachel reported that the Strategic Planning Committee met on Jan 25, 2022 and reviewed the results of the internal SWOT analysis. Next steps will be data collection and then a public
survey and analysis.
Meeting was adjourned at 6:21pm.
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Oregon Public Library Board Meeting Feb. 17, 2022
Rick called the meeting to order at 6pm. John moved to approve the agenda, Karly seconded. Karly moved to approve the consent agenda, Rachel seconded.
Priority Announcements:
Stephanie is meeting with a designer for logo and branding options and will discuss options for getting a new logo for the Library. Friends of the library met yesterday and decided to dissolve their group–there will probably be a formal process that will be discussed at the March board meeting. The new director for the coliseum came into the library and met with Stephanie–looking forward to discussing the art in the library.
Director’s Report:
All new emails have been fully set up. There will be an email that will be addressed to the board@oregonpubliclibrary.com that all board members will have
access to. State library certification completed in January. New printing company called Princh has been established (still in the process of being set up) but it will allow mobile
printing. Collections: library of things will be up and running by the summer and will have additions for the summer reading theme. New library events calendar on the
website–will allow registration on the calendar directly and will keep track of registration in real time. Stephanie is taking a marketing class and will use our library as her class
project. The audit has been completed and each board member will have a copy. Debbie applied for a summer reading program grant and it was approved–so that will be
used for youth and teen programs. The stairs to the basement will be reinforced as soon as a time is scheduled for the work. A building maintenance plan will be presented at
the March board meeting. New board members (Rachel, Karly, and Randi) will need to complete the open meetings act training (that is finally back online).
President: No Report
Treasurer: No Report
Old Business: None
New Business:
Policy Updates: i. Drug & Alcohol Free Library (no changes) ii. Board of Trustees Bylaws (no changes) iii. Division of Responsibility (no changes). John moved to renew the policies and Randi seconded. Voice vote was all in favor. On Feb. 28th the mask mandate will supposedly no longer be in effect. Stephanie is still waiting for the Illinois Department of Health to share their ruling. The thought is that we will change the signage to masks recommended and have the staff working at the front desk wear them. A vote was taken that we should follow the CDC and IDOH’s guidelines moving forward. Karly made a motion and John seconded.
Adjourned at 6:20pm.
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Oregon Public Library Board Meeting March 17, 2022
Meeting called to order at 6:02 -motion to approve agenda made by John, Karly seconded. John moved to approve the consent agenda, Randi seconded.
Priority Announcements
Donna Mann from Chamber of Commerce’s Emerging Leaders Program
● Emerging leaders bootcamp-serve on boards and committees, local county
commissions, etc.
● Begins in April
● City sponsored financially
● Up to 30 candidates
● Mt. Morris candidates will be privately sponsored ($250)
● Objective-familiarize people, awareness of community and how to get involved
● Education on issues, strengths and needs in our community
● Identify tools to become an effective leader
● Format-3 one day workshops at LOMC
● April 18, May 16, (missed the last date)
● 1st-Will identify strength and weakness at workshops and complete assignments about how to use leadership skills in the community.
● 2nd-Getting to you know your community (day 2) meeting with city leaders, county leaders, volunteers
● 3rd-generate questions to address to learn with leaders, practical management skills, effective meetings, conflict management, and delegation of responsibilities, introduce to capstone project-will take place in another community similar to Oregon and evaluate, come back and implement from something they have found (funded in part by the city)
● Application form-reps from school, park district, city, small business owners
● Instructor-John Newton (Downer’s Grove)
● Deadline for application-April 1st
Stephanie
● ARPA Funds-photo op. Monday at 10:00 am out front-any board members available please come
● Maja Shoemaker-Impact Program-incoming Freshman-compete 25 hours of community service and they get free tuition from SVCC. We will promote with yard signs and on the website.
● Debbie-preparing for the summer reading program. Videos to promote. Anyone interested let Stephanie know. Theme-beyond the beaten path.
Director’s Report
● Cycling out Hotspots. Networks are transitioning and not great.
● Resume offering afternoon movies in April
● Carrie-success with performances and trivia
● May 19th-kick off for summer reading-if you can volunteer it will be from 4:30-6:30 rain date TBD
● Accessibility assessment from website-making sure we are up to par with what ADA recommends
● Website is missing some legally obliged elements-operating budget is one, art committee members, FOIA requests, new board emails will be listed
● IMRF employer dropped
● Budget for next year will be shared soon
● New DVR system-replaced the new one downstairs, waiting on the one for upstairs
● Art Committee-3 paintings to PARMA, will take full inventory, ordered another data logger
● When someone’s card has been expired for a long period of time (2 years?) they are
President’s Report
● No report
Treasurer’s Report
● No report
Old Business
● None
New Business
● Policy Review
● Freedom of Information Act-updated names motion to act-John, Karly-2nd
● Art Committee Members-1 more person from the board to join the Art Committee in order to be compliant. Let Stephanie know if you are interested.
● Friends of the Library Dissolution-reached out to lawyer about leaving Friends as dormant. He advised against it because responsibility would fall on library staff. Easy to file for dissolution. Easy to reapply later. Suggested a smaller fundraising platform. Recommendation is to close the group-they can specify broad categories where money can be spent. Motion to dissolve Friends group and transfer all funds to the library. Karly motions to dissolve Friends of the Library. Voice voice-John yes, Randi yes, Karly yes, Rick yes. Motion approved
6:28-adjourned
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Library Board Meeting Apr 21, 2022
Attendees: Rick Bunton, Pam Steele, Karly Spell, Rachel Brunner, Randi Webb, John Young, Stephanie Nissen
The meeting was called to order at 6:03pm by Rick Bunton. John motioned to approve the agenda, Randi seconded. Pam motioned to approve the Consent agenda, Randi seconded.
Priority Announcements/Information sharing
a. Art Committee – Inventory/Cataloging – going through the regional artists in the collection and creating a catalog. Determining what to keep and what to auction or donate
b. Updated website pages – Library of Things, Eagle’s Nest Art Gallery– added images and descriptions to the library of things, new stem kits to add to the collection; adding information to
the eagle’s nest website including the Art of Oregon book and current committee members
c. Upcoming Programs: Summer reading is kicking off Thursday, May 19th 4:30pm-6:30pm
5. Director’s Report:
Circulation up 9%, passport income up 25% (Richard is now certified), Attendance up as well; Building maintenance – reinforcing basement steps; going to replace
some metal bookshelves; Looking at quotes for people counters & would ideally get them installed in the front of the library and the gallery. Stephanie applied for director’s university,
which would be in June, and joined the emerging leaders program in Oregon. Trustee training opportunity May 21st 9-12. Stephanie says the cost will be $3270 for laptops for the new mobile
cart– John moved to approve the expenditure and Randi seconded, voice vote–all in favor; library credit card was hacked in April but it has been resolved. Market plan is almost complete
and will be presented at the May meeting. Working with staff about job descriptions and setting up a pay policy, revising some staff policies.
6. President’s Report – none
7. Treasurer’s Report – none
8. Old Business
a. Art Committee Membership: Pam will join as the second board member
b. FoL Articles of Dissolution: They have officially dissolved. We have absorbed the funds from the group and will acknowledge the group for the contributions.
9. New Business
a. Statements of Economic Interest
b. Strategic Planning Committee Updates - Launching the public survey this week.
c. Personnel/Job Descriptions: Stephanie requested that we add a Part time position for special collections librarian - Karly motioned to approve, Pam seconded
d. Facilities Maintenance Plan- Recommended by the Per capita grant.
e. Policy Review
i. Linked Patron Agreement (no changes)
ii. Library Records Retention (no changes)
iii. Sexual Harassment (no changes)
John motioned to approve the policy review, Rachel seconded.
10. Comments/Questions from Trustees/Public (2 minutes)
11. Adjournment 6:29
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Oregon Public Library Board Meeting May 19, 2022
Attendees: Rick Bunton, John Young, Randi Webb, Karly Spell, Pam Steele, Rachel Brunner, Stephanie Nissen
Meeting was called to order by Rick Bunton at 6pm. Randi motioned to approve the agenda, John seconded. Pam motioned to approve the Consent agenda, Karly seconded.
Priority Announcements/Information sharing:
a. Seed Library - OPL launched a seed library in April, so far it has been very successful and difficult to keep it stocked. Stephanie is planning to move it to a more permanent location.
b. Ghost Hunt - Saturday, May 14th, a team came out to the library to conduct a ghost hunt. The results will be available in August.
c. Summer Reading - May 19th kick off for summer reading. June and July event calendars are printed out and available for patrons.
5. Director’s Report
We had a recent patron deletion, which brought our total numbers down. Digital check-outs have increased. 75 treat bags handed out for April - Library month. New additions to the library were added to the website home page; Stephanie is working to combine services into one page. She also conducted an accessibility method on the website and found some improvements to be made. Strategic planning survey almost complete, will be wrapped up May 31st. Planning committee will meet to finalize results at the end of the month. Marketing goals: consistency across the board. For facilities improvements, John moved to approve $810 for people counters to be installed, Randi seconded and the voice vote was unanimous. Karly motioned to approve the purchase of new shelving, Pam seconded and the voice vote was unanimous. There was a leak in the art storage area, the roof was patched and seems to be fine now. Attic storage cleaned out to make room for PC for people supplies. Stephanie plans to reorganize the main floor office to provide a space for staff to work- John motioned to approve purchase of office furniture, Pam seconded and the voice vote was unanimous. Stephanie is also working on a reprint of the Art of Oregon book – looking at different printing options to offer a more affordable option.
President’s Report
A group called City of Oregon Operates has been created and they are working on a referendum for hiring a City Manager. Rick shared a petition with the board. Also, Katie Beeh
has resigned from her position as board trustee. We will put her resignation on the agenda for the next board meeting.
Treasurer’s Report - None
Old Business - None
New Business
a. Strategic Planning Committee Updates - Wrapping up the survey. Will meet May 31, 2022 to discuss results and next steps.
b. FY22 Professional Development Budget Update Stephanie is asking to move $1500 from miscellaneous budget to Professional Development so she can attend a conference. John motioned to approve and Rachel seconded. Voice vote was unanimous.
c. Budget/Ordinance Cycle
i. Budget Hearing Will be July 21 and we will need a quorum for this meeting.
ii. FY23 Board Meeting Dates Ordinance
iii. Nonresident Fees Ordinance Randi motioned to approve both, Karly seconded.
iv. FY23 Working Budget - Stephanie reviewed some budget changes. She would like us to move into utilizing more of our budget.
Comments/Questions from Trustees/Public (2 minutes)
- We had a good crowd for the summer reading Kick-off!
Meeting adjourned at 6:33pm.
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Oregon Public Library Board Meeting Jun 22, 2022
Attendees: Rachel Brunner, Rick Bunton, Pam Steele, Stephanie Nissen, John Young Excused: Randi Webb, Karly Spell
Meeting was called to order 5:05pm by Rick. Pam motioned to approve the agenda, John seconded. Rachel motioned to approve the consent agenda, Pam seconded.
No Priority Announcements/Information sharing for now.
Director’s Report:
Upcoming programs – OPL will be at the Rivers Edge Farmers’ Market on Thursday, June 30 from 5-7:30pm. We will be doing a free book give away; Tues. July 26th working
with the Oregon Park District to host Natural History Science Bus.
President’s Report – none
Treasurer’s Report – none
Old Business – None
New Business:
a. Trustee resignation approval – Rachel motioned to accept Katie Beeh’s resignation as Trustee, Pam seconded. Stephanie will put something on the library website to let people know about the
trustee position.
b. Budget/Ordinance Cycle
i. Budget Hearing reminder (July 21)
ii. FY23 Working Budget discussion and approval
● Added a grants line – going to explore more grants related to our strategic plan
● $5000 raised to $10000 Legal fees are increasing this year and want to get legal advice for
personnel changes.
● Database line raised to $3000– looking to change from scholastics due to low use.
● Mileage reimbursement has been raised due to cost of travel
● Increased utilities line due to increasing cost of utilities.
Pam moved to approve the working budget, Rachel seconded – voice vote was unanimous.
Comments/Questions from Trustees/Public (2 minutes)
Adjournment 5:15pm
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Oregon Public Library Board Meeting Agenda Jul 21, 2022
Attendees: Rick Bunton, Rachel Brunner, Stephanie Nissen, Karly Spell, Pam Steele, Randi Webb, John Young
The meeting was called to order at 6:00 pm. John moved to approve the agenda, and Karly seconded. Pam moved to approve the consent agenda and Randi seconded it.
Priority Announcements:
Stephanie published a virtual ad for the trustee position on FB and instagram. She will put something in the paper.
Director’s Report
a. Per Capita Grant of $9,009.30 received. Working on IPLAR.
b. Staff training day –Would like to close the library Nov. 11th to do a staff training day. Will do Director’s annual review at the August board meeting. Finished the style guide for marketing
and went over it with Staff. Director’s report will change in August to reflect new technology, programming and engagement.
c. Director’s University - Stephanie noted that we need to attend to record keeping and develop some new policies and plans including a new capital improvement plan. Work on developing “evergreen” goals with our strategic plan. Look at grant opportunities through the Illinois state library.
d. End of fiscal year report
President’s Report -none
Treasurer’s Report - none
Old Business
a. Laptop cart update - 10 total laptops. Working on some fall programming for patrons.
b. Strategic Planning Committee update - hope to have a plan to present at the August meeting
c. Art of Oregon bulk softcover purchase (approval) - Rachel moved to approve the purchase of Art of Oregon books, voice vote was unanimous.
New Business
A Randi moved to change from WIPFLI to Amen and Lauterbach, Pam seconded. Pam moved to approve the new Staffing and Salary Chart, John seconded.
b. COVID-19 Testing Site opportunity - Will do more research and report back in August
c. Karly moved to approve the Policy Review, Randi seconded.
i. Hours of Operation (no changes)
ii. Internet Use (no changes)
iii. Code of Conduct (no changes)
iv. Child Safety (no changes)
d. Karly moved to approve the new Art Acquisitions, Pam seconded.
i. Fran Swarbrick watercolor (approval)
ii. Art Neahring Portrait of Nolf (approval)
e. Budget/Ordinance Cycle
i. John moved to approve the Budget and Appropriations Ordinance (approval), Karly seconded and voice vote was unanimous.
ii. Rachel moved to approve Building and Maintenance Ordinance (approval), Randi seconded and voice vote was unanimous.
The meeting was adjourned at 6:37pm.
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Oregon Library Board Meeting Aug 25, 2022
Attendees: Rick Bunton, Pam Steele, Randi Webb, Karly Spell, John Young, Rachel Brunner, Stephanie Nissen
The meeting was called to order at 6pm by President Rich Bunton. John moved to approve the agenda and Pam seconded. Randi moved to approve the consent agenda
and Rachel seconded. There were no Priority Announcements.
Director’s Report
a. FY22 fiscal year report – Circulation was up 16% from last year, public computer sessions are high, almost 450 passport applications were processed, resumed recycling plastic bags, 130 e-newsletter subscribers, 265 total programs, 2758 attendees, started a teen advisory board and book club, working relationship with the SEMA director, got 3 paintings conserved, updated the website with more gallery information, updated security and cameras, new email addresses, and migrated to a new event calendar. Electronic usage/requests were up 10%, 25% increase in social media
followers, construction outside will hopefully be done by Autumn on Parade, Hoopla to replace scholastic,
b. Server upgrade (approval) working on a technology upgrade plan with Chris from 42 tech– need a new server this year, which will cost $5409.72 – John moved to approve the expenditure, Randi seconded. Voice vote was unanimous. Found a grant from Illinois Humanities that Stephanie will apply for. It’s unrestricted funds.
c. COVID testing site follow-up - After further research, Stephanie does not think it is a feasible option for us.
d. Conservation update & cost (approval) - quoted price for conservation was $4200 for the Ella Bird Smith paintings. Pam motioned to approve the expenditure, Rachel seconded, and the voice vote was unanimous.
President’s Report - none
Treasurer’s Report - none
Old Business -none
New Business:
a. Stephanie reviewed the Strategic Plan. John moved to approve it and Randi seconded it.
b. Randi moved to approve the new Photo Policy, Pam seconded it.
c. John moved to approve Tax Levy Ordinance adoption, Rachel seconded.
d. We discussed the Open trustee position and the two applicants. Rachel asked about the possibility of transitioning from a 7 person board to a 5 person board. The decision was tabled until we get more information about the election cycle and the reason for the 7 person board.
e. John moved that we go into Closed Session for Director’s Evaluation [5 ILCS 120/2(c)(1)], Pam seconded. Stephanie shared accomplishments over the year, shared current projects in progress, and discussed future projects. After some discussion, the board decided to give Stephanie a 5% raise for the year and an additional 3 days of vacation.
The meeting was adjourned at 6:55pm.
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Oregon Public Library Board Meeting Minutes Oct. 20, 2022
Attendees: Rick Bunton, Pam Steele, Rachel Brunner, Randi Webb, John Young, Stephanie Nissen
The meeting was called to order at 6:04 by Rick Bunton. Pam moved to approve the agenda, John seconded. Rachel moved to approve the consent agenda, and John seconded.
Rick mentioned that Beth Simone was discussing historic books of the area and brought up the fact that the library has (or had) a safety deposit box at the Rock River Bank that used to
contain the library blueprints, the Heckman book, and the Gallery book. Stephanie says that all of these items are now on site at the library except for the Gallery book, which is missing.
Director’s Report
a. Kiwanis Club - Stephanie is a charter member now.
b. Officially launched hoopla on the website. Can stream immediately, no wait time.
c. Migrating phone systems and quick books (should be wrapped up by the end of the month)
d. Book Sale - first year that the library ran it without the friends group – 500 people attended and we raised $1641
e. Centennial Library status (IL State Historical Society) - applied for this status and received it.
f. Estimated totals for library visits and gallery visits. Electronic requests went up. 7.3%.
There was nothing for the President’s Report and nothing for the Treasurer’s Report.
Old Business:
Parma Conservation updated quote (approval) - Ella Bird Smith paintings have been conserved. Although we had originally decided to wait on the William Wendt piece, they had already started on it so offered a 50% discount which came to $5800, which is within our budget. Pam voted to approve the quote and John seconded. The voice vote was unanimous.
New Business:
Elections - Rick’s term is up in 2023. John, Randi and Karly are up for election for the unexpired two-year term. They will need to complete petitions and gather signatures to
be on the ballot for the spring election. Per Capita Grant – Serving our Public Review - Lots of work to do on this grant and it is due December 2022. Policy Review - Rachel moved to approve
the following policies and John seconded.
i. Wi-Fi Acceptable Use (no changes)
ii. Materials Selection (no changes)
iii. Prevailing Wage Act (no changes)
iv. Social Media (no changes)
v. Authority to Spend (no changes)
The meeting was adjourned at 6:28pm.
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Oregon Public Library Board Meeting November 17, 2022
Present: Rick Bunton, Pam Steele, John Young, Randi Webb, Karly Spell, Director Stephanie Nissen
Meeting called to order at 6:01 -motion to approve agenda made by Karly, Pam seconded Pam moved to approve the consent agenda, John seconded.
Priority Announcements
Stephanie
● Dec. 1st presentation at Kiwanis meeting
● IL Humanities Grant approved ($5,000 unrestricted)
● Display picture recap - strong policies in place and staff has reviewed how to handle the situation should it arise again.
Director’s Report
● Stats Report-patron visits down by 21%, circulation up 5%, FB engagement up 42%, website visits up 10%
● $1000 approved Lauterbach & Amen
● Restored paintings picked up, review of Currier & Ives prints will occur soon
● School age children engagement-try to set up a table at orientation
● Serving Our Public Review-starting Per Capita Grant (2022 areas for improvement the same as previous year)
President’s Report
● No report
Treasurer’s Report
● No report
Old Business
● None
New Business
● Motion to approve 2023 Holiday hours and closings - Karly moved to approve, Randi seconded
● Policy Review - Credit Card Usage, Budget and Finance, Investment of Public Funds - John moved to approve, Pam seconded
● December Meeting - motion to have the next meeting in Jan. Karly, Pam seconded
6:19-adjourned
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2023
January February April May June July September September-Special October November
Oregon Public Library - Board Meeting Jan 19, 2023
The meeting was called to order 6:00pm. John approved the agenda, Pam seconded. Randi moved to approve the consent agenda and Rae seconded.
Stephanie reported that Patron visits were up 51% from Oct to Nov. Website visits were up 45%. Staff reviews have been completed and bonuses were distributed in December. Election information has been submitted. The Ogle Co. health Department wants to do programming and outreach (social determinants of health) and the library will partner with them on that project.The local history collection has moved and there has been positive feedback from the community. Catalog of inventory potentially going on the website. Various trainings have been completed, including: Digital exhibit workshop (Elizabeth); barcode training (Stephanie & Pam). Virtual Gallery in progress. Upcoming exhibit of sculptures with the Art committee. Potentially opening the exhibit in
April. Investing in plexiglass cases. CMAA is hoping to open this spring as well (Stephanie is a board member) and would like to borrow some of our artwork for their opening display. We received a quote about the gallery flooring ($1050) which will help protect the gallery floor. Stephanie will talk to staff about potentially closing for a couple days in March.
President’s Report: None.
Treasurer’s Report: None.
Old Business: None
New Business
a. Budget Amendment (approval) - Take $4000 from various funds and move to where it is needed. Pam moved to approve and the voice vote was unanimous.
b. Building Committee discussion - We decided we should form a committee to plan for potential developments/expansions of the library.
c. Decennial Committees on Local Government Efficiency Act (We have until June to finalize how to move forward with this committee).
d. Policy Review (approval) John moved to approve the policies and Randi seconded.
i. Alcohol Policy (no changes)
ii. ADA Policy (no changes)
iii. Circulation of Materials Policy (no changes)
The meeting was adjourned at 6:25pm. Next Meeting is on Feb 16, 2023.
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Oregon Public Library Board Meeting Feb 23, 2023
Attendees: Rick Bunton, Karly Spell, Randi Webb, Pam Steele, Rachel Brunner
Meeting was called to order at 6:00pm. John moved to approve the agenda, Karly seconded. Randi moved to approve the Consent agenda and Pam seconded.
Director’s Report:
Hoopla subscription going well. 84% more accounts reached on Facebook. Increased passport income by 20%. Program attendance up 31%.
a. Staffing - We posted a custodial position. Hoping to have someone hired by the end of next week.
b. Intern program w/ OHS - Zack comes in once a week on Tuesdays and helps with shelving
c. Succession Plan - Stephanie is working on a plan in case of a short or long term absence. Hopefully we will have something ready for the April board meeting.
d. Gallery Inventory Update - File-maker pro set up. Elizabeth and Stephanie are working on it to store information digitally.
e. CMAAA - Art Committee met to discuss the library’s contributions to the new gallery. It was determined that anything given to the library by the art colony will
stay in the library gallery, and newer acquisitions might be available for CMAAA to borrow.
f. Technology upgrades - upgraded to Windows 11 and cycling out patron computers.
President’s Report - none.
Treasurer’s Report - none.
Old Business:
a. Gallery Floor Refinishing recommendation– Library will close for two weekends to complete the gallery floor refinishing. The closures will be Fri.
March 31-Sun. April 3rd and Fri. April 7-Sun. April 9th. $1050 is the total cost to refinish the gallery floors. Pam voted to approve the cost of refinishing the floors and Karl seconded– Voice vote was unanimous. Karly moved to approve the closing dates and Randi seconded the motion.
b. Building Committee formation – Kari, Stephanie, and a patron plus 2 board members Rick. Ideally 5-7 members. We will revisit at the next meeting.
c. Decennial Committees on Local Government Efficiency Act - Stephanie will get more information at the director’s meeting and will report back in March.
9. New Business
a. Paid Leave for all Workers Act - any employee is eligible for 40 hours paid leave. Takes effect Jan. 2024. May need to revise the employee handbook.
b. Policy Review (approval) Rachel moved to approve the policy updates and John seconded.
i. Drug & Alcohol-Free Library (no changes)
ii. Board of Trustees ByLaws (no changes)
iii. Division of Responsibility (no changes)
c. Public Display Policy (NEW - approval) Randi moved to approve the new policy and Pam seconded.
The meeting was adjourned at 6:15pm.
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Oregon Public Library Board Meeting Apr 20, 2023
Attendees: Karly Spell, Pam Steele, Rick Bunton, Rae Brunner, Randi Webb, Martha Bohrer, Stephanie Nissen Absent: John Young
The meeting was Called to order at 6pm by Rick. Randi moved to approve the agenda, Pam seconded. Karly moved to approve the Consent agenda, Rae seconded. There were no Priority
Announcements/Information sharing.
For the Director’s Report, Stephanie noted that for our Stats report, the library was up 75% from last March, Circulations are up, Patron visits are up, Passports up 60%. For the Election Results - Rick and Martha were elected. For the staffing update - Custodian hired. For our facilities updates - One painting has water damage after the roof over storage was damaged in the recent hail storm. The inspection report came back this morning (4/20/23) and the cost wasn’t terrible. There was some water in the basement during the storm, Stephanie will talk to Hidden Timber about increasing the ground slope near the elevator to prevent future water damage. There was also Sewage back up in the basement bathrooms. Stephanie was able to clean enough to allow us to be open, but Cintas will come to clean. Pre-COVID Circulation Statistics Comparisons - 16% lower than 2019,but overall increased since 2020. IL State Library Annual Certification - Submitted on Feb. 9th. Finance Updates: i. FY24 Budget - Still working on the budget and will provide it at the May meeting. Stephanie specifically wants to look at our restricted funds in order to zero them out ii.
Constellation (Comed) Summer Reading Program Grant - received $1500 for the summer reading program iii. Amazon Business Prime/Tax Exemption - signed us up and completed the tax exemption forms. For our Upcoming programs: i. Tiny Art Show - 50 kits handed out in March. Drawings and paintings were completed on tiny 3” by 3” canvases; public voting is open now and the winner will be announced soon. ii. Summer Reading Program - May 17th kick off, the bubble guy will be here along with Denny Diamond with live music. We will be shutting down the street for the kick off event. Art Committee/Gallery Updates - Pictures all reinstalled after floor project and new plexiglass is in place; website has gallery available; We will be changing out all lightbulbs in gallery so they are the right temperature for the art. Finally, the Annual Statement(s) of Economic Interest are due - Rick, Pam, Randi, John, and Rae need to complete them and submit them.
There was no President’s Report or Treasurer’s Report.
For Old Business:
Building Committee formation - will determine at the next meeting. Decennial Committees on Local Government Efficiency Act (update from Ancel Glink) - May will be our first
organizational meeting to discuss next steps. Only 2 additional meetings needed in the next 18 months to meet requirements. Stephanie will reach out to Todd West and Rick will reach out to
PJ Caposey.
For New Business:
Pam moved to approve the following policies and Randi seconded.
ii. Bloodborne Pathogens (no changes)
iii. Linked Patron Agreement (no changes)
iv. Records Retention (no changes)
v. Sexual Harassment (no changes)
Karly moved to approve the new Succession Plan and Rae seconded. The plan was recommended via the Per Capita Grant and was brought up at Directors’ Meetings. Stephanie
used the Dixon Library’s policy to create the basis for this plan.
For Comments/Questions from Trustees/Public
Introductions were conducted with our newly elected Board Member, Martha Bohrer.
The meeting was adjourned at 6:29pm.
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Oregon Public Library Special Board Meeting May 9, 2023
Attendees: Rick Bunton, Pam Steele, Martha Bohrer, Stephanie Nissen, Rae Brunner, John Young, Karly Spell Excused: Randi Webb
The meeting was called to order at 6:17pm. Karly moved to approve the agenda, John seconded. Pam moved to approve the consent agenda, Rae seconded.
Priority Announcements/Information sharing:
May 17, 2023 from 4-6pm will be the summer reading kick off. There will be craft activities, bubbles, music, etc.
Director’s Report:
a. FY23 Budget Review - Full fiscal review will be provided at the August board meeting. Stephanie is requesting an increase to her health insurance stipend. She
would like to have $500/month for the remainder of the fiscal year. Rick thinks $750/month would be more appropriate. Martha moved to approve that expenditure, and Karly seconded. Voice vote was unanimous. Moving forward, Stephanie would also like us to look at group health insurance options for staff moving forward. We could look at completing an IGA form to
b. FY24 Budget Draft - Wages will be combined into one budget line (due to QuickBooks), We are switching programming budget to include a new maker’s line for supplies, which will decrease the teen and youth budget line. Discussed new patron computers and new chairs purchase and will present those numbers at the next board meeting. Restricted fund accounts are the ones we levy for each year and are limited to specific uses (i.e. Medicare/SS, Liability, IMRF, Audit, Building/Maint., Working Cash). Any unspent funds go into a restricted fund account that we can only use if we budget for it. Stephanie wants to zero those accounts out moving forward and plans to try to lower the amount we levy through taxes. We cannot touch Working Cash funds for 4 years.
c. Upcoming ordinance cycle - more information will be forthcoming at the July meeting.
President’s Report - none.
Treasurer’s Report - none.
Old Business:
Building Committee formation, Rick and Martha would like to be on the committee, we will also want a staff member and a committee member. Rick brought up the
idea of using a performance contractor after a discussion with PJ Caposey about building projects. Caposey said that they use a performance contractor for the schools and that the
library might be able to use them. ENGIE is a performance contractor that will provide plans for free and the company said they can and will work with libraries. Rick will pursue this further and
bring the information to the next meeting.
New Business:
Swearing in of New Trustees: Rick Bunton, Martha Bohrer, Karly Spell, John Young. Oaths were read and signed. Communications Preferences - Stephanie sent around a
form for people to fill out to make sure communication is as effective as possible. Officer Elections - The following individuals were elected for office:
President - Rick Bunton;
VP - Martha Bohrer;
Secretary - Rae Brunner;
Treasurer - Pam Steele.
OMA Officer designation - Martha as VP will hold this position.
Personnel Committee discussion - Stephanie would like to form a committee to review personnel issues moving forward. Rick suggested that John and Rae consider being part of that
committee due to their experience with recent hires.
There were no comments from the public or the trustees.
The meeting was adjourned at 6:46pm.
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Oregon Public Library Board Meeting June 15, 2023
Present: Rick Bunton, Pam Steele, Martha Bohrer, John Young, Karly Spell, Stephanie Nissen, Randi Webb Excused: Rachel Brunner
Meeting called to order at 6:00 -motion to approve agenda made by Pam, Martha seconded. John moved to approve the consent agenda, Randi seconded.
Priority Announcements
Stephanie
● Farmer’s Market July 6 4-7:30
● Per Capita Grant-awarded $9,000
Director’s Report
● Stats report-patron visits up 16%, circulation up 20%, electronics up 31%
● Technology-stop using BrainFuse, exploring alternatives
● Legal Update-Anso Glink (change in legal representation) Can levy 0, but can make lines go inactive and can be hard to get reenact
● Insurance-final quote for window and screen repair, sending other repairs over to Parma
● HR-
● Health Insurance-Limerick, hoping to speak to someone about getting invoiced in the future
● Art Committee-new quotes from Parma-identified 3 works with budget of $7000 to take care of them
● Ogle County Health Dept.-CDC Grant partnership-we will know if we got it next month. Getting fresh food and produce to communities. If approved we will be the pilot library for micro
● CMAAA-July 14th Grand Opening, giving some books to sell
● Decennial - Susan added as community member
President’s Report
● Spoke with a representative from Engie to see what they can do for us. Work with schools, libraries, etc. Full solution company. Will meet with building committee
Treasurer’s Report
● No report
Old Business
● None
New Business
● Ordinance Cycle-motion to approve the meeting ordinance Karly, seconded by Pam
● Motion to approve non residence fee resolution Karly, seconded by Randi, voice vote was unanimous
● Working Budget-quarterly fees increased by 10%, decreased periodicals line and databases line, significantly decreased IMRF to be more inline with our actual spending. Hoping to present at PUG day. Biggest changes in Building Main. Repairs. Motion to approve the working budget Marhta, seconded by Pam, voice vote was unanimous
6:22-adjourned
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Oregon Public Library Board Meeting July 20, 2023
Attendees: Pam Steele, Rick Bunton, Martha Borher, John Young, Rae Brunner Excused: Randi Webb, Karly Spell
The meeting was called to order at 6:00pm. Pam moved to approve the agenda, and Martha seconded. Rae moved to approve the consent agenda and John seconded.
Priority Announcements/Information sharing - None.
Director’s Report:
Total visits up 15% from last month, Circulation up 27% from last month, Increased program attendance by 51%. PA 103 – 0100 - Signed into Law in June 2023, Takes effect in Jan. 202. Because we have adopted the ALA Bill of Rights, we should meet the requirements of that new law.
2024 Tax Levy - based on 4 months of spending we should lower the levy so that the balance is $1000 to keep the account open.
City of Oregon Micro Grants - Darin Dehaan brought it to our attention, but it may only be for For-Profit institutions. Stephanie will look into it to see if the Library can utilize any of them.
Upcoming programs - Summer reading program is wrapping up. The app has been very successful with almost 1000 books. Saturday, September 15th, there is a Wizard of Oz Mystery Dinner. Tickets will be available in August.
President’s Report - none.
Treasurer’s Report - none.
Old Business:
Building Committee - met two weeks ago. Talked about next steps for the committee. May do a facilities walk to evaluate the building needs. A referendum may be
needed in the future to complete these projects.
New Business -
New Patron Computers quote (Approval) - All public computers will be replaced. Total cost is $11,961.93 (which is just under budget). Motion to approve Martha, seconded by John. Voice vote unanimous. Should be in place by the end of Summer.
Art Acquisitions - Received a message from Anthony Deter in Dixon, there is a Holder Jenson art piece being donated pending approval. Pam made a motion to approve the acquisition and Rae seconded.
Proposed Policies:
i. Library of Things Policy (Approval) - The display has increased circulation of the contents of the library of things. The hotspots have been an issue and other libraries have enacted a 30 day suspension of borrowing privileges if they are checked out and become overdue. The policy also pertains to equipment that is non-circulating (used in house with supervision). Martha moved to approve the new policy and John seconded.
ii. Program Policy (Approval) - Created as a result of an email received from a patron who is out of district. Also will offer us some protection regarding. Rae moved to approve the
program policy and Pam seconded.
d. Ordinance Cycle:
i. FY24 Budget & Appropriations Ordinance - Legal will review it prior to official approval. Stephanie will bring it to the board for review in August. Pam made a motion to approve the
tentative ordinance and Martha seconded it. The voice vote was unanimous.
ii. FY24 Building and Maintenance Ordinance - Martha made a motion to approve, and John seconded. The voice vote was unanimous.
Comments/Questions from Trustees/Public (2 minutes)
The meeting was adjourned at 6:19pm.
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Oregon Public Library Board Meeting September 21, 2023
Attendees: Rick Bunton, Martha Borher, John Young, Karly Spell, Randi Webb, Stephanie Nissen, Dominic Cozzi Excused: Rae Brunner, Pam Steele
The meeting was called to order at 6:01pm. Martha moved to approve the agenda, and Karly seconded. John moved to approve the consent agenda and Martha seconded.
Priority Announcements/Information sharing –
Rick heard from Sharon Uslan from ENGIE who was asking for an update after the formation of the facilities/building committee. This topic has been tabled until a new director is established.
Director’s Report:
Dominic Cozzi was present to discuss the partnership with the library for intern Zac Garrett. Zac has been at the library for three years now. The transition course through the school helps students who may struggle with employment with getting hands-on training. Zac graduated last year and is getting hands-on work experience at the library this year in a grant-funded position. We hope in the future that he may have a more permanent position at the library if it fits within the budget.
State Farm has processed the claim from the April 4th storm and has issued checks to cover the cost of repairs to the roof and painting that was damaged.
All public computers have been upgraded to new machines running Windows 11. Patrons have commented on the extra space at the workstations.
A list of personnel policies that need to be updated was brought to the board.
President’s Report - none.
Treasurer’s Report - none.
Old Business:
Decennial committee will reconvene in 2024 once a new director is established and settled.
New Business:
Budget hearing was held for the Budget and Appropriations Ordinance. This was sent to the library lawyer for review and everything was confirmed to look good. The entirety of
the special reserves fund has been appropriated in case of emergencies. Randi motioned to approve the Budget & Appropriations Ordinance, and Karly seconded. The board took a voice
vote with 5 ayes, 0 nays, and 2 absences.
Closed Session: ILCS 120/2 (c) (1): Martha motioned to move into closed session at 6:13pm, and Karly seconded. Martha motioned to leave closed session at 6:24pm, and Randi seconded.
Comments/Questions from Trustees/Public (2 minutes)
The meeting was adjourned at 6:25pm.
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Oregon Public Library Special Meeting Sept. 27 2023
President Rick Bunton called the meeting to order at 6pm. John motioned to approve the agenda and Randi seconded.
New Business:
Stephanie had submitted a letter of resignation from the position of Library director. Karli motioned to accept the resignation and John seconded the motion. A letter of acceptance was presented to the board for the nomination of Elizabeth Green as the new Library director. Elizabeth signed and accepted the nomination. Randi made a motion to appoint Elizabeth to the position, and John seconded the motion.
The meeting was adjourned at 6:03pm.
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Oregon Public Library Board Meeting Oct. 19, 2023
Attendees: Randi Webb, Martha Borher, Pam Steele, Stephanie Nissen, Elizabeth Green, Rick Bunton, Rae Brunner Excused: John Young, Karly Spell
Meeting was called to order at 6pm by President Rick Bunton. Pam made a motion to approve the agenda and Martha seconded. Randi moved to approve the consent agenda and Martha seconded.
There were no Priority Announcements.
Director’s Report:
Elizabeth is completing various training as the new director. She met with the accountant and feels like she is getting everything accomplished that she needs to.
President’s Report - None
Treasurer’s Report - None
Old Business - None
New Business:
Per Capita Grant – Review of the grant information is in process and Stephanie is assisting Elizabeth with the review of information. The application will be submitted in December. Martha moved to approve the 2024 Holiday Dates for the library and Rae seconded. For the Tax Levy Ordinance, we adjusted the amounts in order to levy less. This will allow us to spend down the restricted accounts. Rick conducted a roll call vote: Yes was unanimous. Elizabeth and Stephanie noted that we need to update authorized signers for checks. Randi moved to approve the update and Martha seconded it. The following individuals are approved
signers:
Rick Bunton, President
Martha Borher, Vice President
Pam Steele, Treasurer
Rae Brunner, Secretary
Elizabeth Green, Library Director
Randi Webb, John Young, and Karly Spell as Board Members
Pam moved to approve a new resolution for IMRF, and Randi seconded. Rae moved to approve that Elizabeth be identified as the new Authorized Agent on the IMRF account and Martha seconded.
Adjournment - 6:09pm.
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Oregon Public Library November 2023 Board Minutes
Present: Rick Bunton, Karly Spell, Pam Steele, Elizabeth Green, Rae Brunner, Randi Webb Absent: Martha Bohrer, John Young
President Rick Bunton called the meeting to order at 6pm. Karly moved to approve the agenda, Pam seconded it. Pam moved to approve the consent
agenda and Randi seconded.
For Priority announcements:
Elizabeth discussed our inventory and noted that there are updates to the website in progress. She also shared that OPL has transitioned to Vega for our catalog access. At this point, she is looking into conducting the necessary financial reviews and Stephanie Nissen is advising.
For the Director’s Report:
Elizabeth has completed OMA training and is working to establish a new hotspot policy for patron use.
President’s Report: none.
Treasurer’s Report: none.
Elizabeth noted that the Art Committee recommends moving some works to PARMA. Rae voted to approve the new art acquisitions and the decession of a piece of art in the collection, and
Karly seconded it.
The meeting was adjourned at 6:06pm.
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2024
January February March April May June August September October
Oregon Public Library January 2024 Board Minutes
Present: Rick Bunton, Pam Steele, Elizabeth Green, Martha Bohrer, Randi Webb Absent: Karly Spell, Rachel Brunner, John Young
President Rick Bunton called the meeting to order at 6pm. Martha moved to approve the agenda, Randi seconded it. Pam moved to approve the consent agenda and Martha seconded.
For Priority announcements:
Rick noted that John has some upcoming medical procedures and will likely miss some board meetings, but he does appreciate being kept in the loop.
For the Director’s Report:
Elizabeth has completed FOIA training. Per Capita Grant and Annual Financial Review have been submitted.
President’s Report: none.
Treasurer’s Report: none.
Martha moved to approve the updated Vacation and Leave Policy and Randi seconded. Rachel Brunner submitted a resignation letter. Randi moved to approve and Pam seconded.
Martha moved to remove Katie Beeh, Stephanie Nissen, and Rachel Brunner from the list of Authorized Signers at Stillman Bank. Pam seconded. There was a discussion about managing the annual book sale, though nothing was decided. A community member submitted a public comment expressing disappointment about recent weather-related closures.
The meeting was adjourned at 6:34pm.
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Oregon Public Library Board Meeting February 22, 2024
Present: Rick Bunton, Elizabeth Green, Pam Steele, Martha Bohrer, Randi Webb Excused: John Young, Karly Spell Guests: Dom Cozzi, Jim Winkler
Meeting called to order at 6:16pm -motion to approve agenda made by Pam, Martha seconded. Approved by all. Randi moved to approve the consent agenda, Martha seconded. Approved by all.
Priority Announcements
● Partnership with OCUSD 220: Dom Cozzi-student working at the library through a grant for work experience. Works about 8 hours a week as a library page. Asking for us to consider hiring him as his allotment through the grant has been depleted quickly due to transportation costs. Dom would still be coordinator until May, but with him moving he will need to continue in the Polo School District. Motion to approve the employment of Zach Garret made by Martha, seconded by Pam. Approved by all.
Director’s Report
● None
President’s Report
● Sharon Usien (Engy) - talked about plans and funding for remodeling. Talked with her and let her know we are still here and will be in contact in the future.
Treasurer’s Report
● No report
Old Business
● Banking Permissions: Needs revised. There are currently three accounts and we only have permissions for one. Stephanie Nissen, Katie Beeh, Rachel Brunner should be removed from all accounts (banking and credit cards)
● Motion to remove Stepanie from credit card and open one for Elizabeth made by Martha, seconded by Pam. Voice vote: Pam-yes, Randi-yes, Martha-yes.
● Motion to remove to Katie Beeh, Stephanie Nissen and Rachel Brunner from all three Stillman Bank Accounts made by Randi, seconded by Martha, Voice vote: Pam-yes, Randi-yes, Martha-yes.
New Business
● Jim Winkler expressed interest in joining the library board. Served for National Council of Churches, participates in library activities and uses the library regularly, values the connection Oregon library has with others through RAILS, wants to protect freedom of libraries, specifically Oregon Public Library. Motion to approve to appoint James Winkler as a board member made by Martha, seconded by Randi. Approved by all.
6:40pm-adjourned
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Oregon Public Library Minutes March 21, 2024
Present: Elizabeth Green, Karly Spell, Rick Bunton, Randi Webb, Pam Steele, Martha Bohrer, Jim Winkler
Pam approved agenda. Randy seconded. All approved. Jim moved to approve the consent agenda. Carly Spell seconded. All approved.
Announcement from Elizabeth Green for an opportunity for a library trustees banquet in Oak Park.
Director’s Report:
She highlighted the asbestos in the roof from the published report. Still waiting for response from insurance. Oregon shop class is making the mini refrigerated food pantries. /we may get one.
President’s Report:
John Young passed away unexpectedly. We will need a replacement for him on the library board. Rick suggested Danielle Morrison as a possible replacement. He will contact her.
Must add something under Old Business.
Elizabeth’s 6 months as interim director ends on Monday. He would like to extend her for a month and give us some time for evaluation in executive session at our next meeting.
Old Business:
Banking permissions will be added to the minutes. Martha moved to approve the banking permissions and Carly seconded. All board members can sign paychecks, but only the president and Elizabeth can take other actions on all three accounts. Approved.
Jim Winkler signed the oath.
Decennial committee: Elizabeth reviewed the procedures for a report to be submitted before Nov. 2024. We have met once. We need to meet two more times. The report goes to the county.
Elizabeth will suggest a meeting date.
New Business:
Art Deaccessions were suggested by the Art Committee. We could have a sale, perhaps at Autumn on Parade. The Coliseum doesn’t need any more art for display. Randy moved that we deaccession all the artwork listed in our meeting packet.
Meeting adjourned at 6:20 pm.
Martha Bohrer
Secretary pro tem
Attachment: Banking Permissions
Banking Permissions March 2024 (Approval)
All three accounts: Remove John Young permissions from all accounts.
Checking Account:
A. Open or close any share or deposit accounts in the library’s name
1. Richard Bunton
2. Elizabeth Green
B. Transfer or withdraw money
1. Richard Bunton
2. Elizabeth Green
C. Wire or telephone transfer of funds
1. Richard Bunton
2. Elizabeth Green
D. Endorse and deposit checks
1. Richard Bunton
2. Elizabeth Green
E. Sign Checks for payment
1. Richard Bunton
2. Martha Bohrer
3. Pam Steele
4. James Winkler
5. Karly Spell
6. Randi Webb
7. Elizabeth Green
F. Open a lock box
1. Richard Bunton
2. Elizabeth Green
G. Borrow money on behalf of the library
1. Richard Bunton
2. Elizabeth Green
3
H. Grant lien or encumbrance
I. Receive funds
J. Change authorization agreement
K. Enter into agreements with bank
L. Appoint additional agents
Savings account
(B) Transfer or withdraw money
1. Richard Bunton
2. Elizabeth Green
(D) Endorse and deposit checks
1. Richard Bunton
2. Elizabeth Green
(G) Borrow money on behalf of the library
1. Richard Bunton
2. Elizabeth Green
High-Yield Savings Account
(B) Transfer or withdraw money
1. Richard Bunton
2. Elizabeth Green
(D) Endorse and deposit checks
1. Richard Bunton
2. Elizabeth Green
(G) Borrow money on behalf of the library
1. Richard Bunton
2. Elizabeth Green
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Oregon Public Library Board Meeting Minutes April 24, 2024
Present: Rick Bunton, Martha Bohrer, Pam Steele, Jim Winkler, Elizabeth Green (director) Guest: Danielle Larsen
Board President called the meeting to order at 6:01 pm.
Pam moved and Martha seconded approval of the agenda. Approved. Martha moved and Pam seconded approval of the consent agenda. Approved.
Priority announcements:
Rick introduced Danielle and expressed his hope she will replace John Young on the board. Martha said the annual book sale needs the assistance of the Friends of
the Library organization to be resuscitated.
Director's report:
Elizabeth noted the gecko livestream is up.
President's report:
No report at this time.
Treasurer's report:
No report at this time.
New Business:
1. The updated Regional Artists Collection Policy was reviewed. Martha moved and Pam seconded an addition of the word 'preemptive' to the second sentence of point 4 of the De-
accessioning procedure so that it will read, "The library will not knowingly agree to the preemptive sale or gift of de-accessioned items to staff members, board members, or volunteers
of the Oregon Public Library District." The board approved the amended policy.
2. The board met with Danielle regarding her interest in filling the vacancy. Danielle shared her resume. Rick noted it has been challenging to populate the board and praised Danielle's
qualifications. Martha moved and Pam seconded a motion to move into executive session. Approved. The board moved out of executive session at 6:35 pm. During executive session the board
approved Danielle's membership on the board. Additionally, the board approved Elizabeth as the permanent director of the library at the same salary as the previous director. Elizabeth was invited back to the meeting and the good news of her election was shared with her. Jim encouraged Elizabeth to proved leadership to implementation of the 2022-2026 Strategic Plan. Martha noted the library's front doors need attention. Elizabeth said she will report to the board on the strategic plan at the next meeting. Martha expressed her appreciation for Elizabeth's leadership.
Rick adjourned the meeting at 6:45
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Oregon Public Library Board Meeting Minutes May 16, 2024
Present: Danielle Larsen, Martha Bohrer, Pam Steele, Jim Winkler, Randi Webb, Elizabeth Green (director)
Meeting was called to order at 6:01 by vice chair Martha. Randi moved approval of agenda, Danielle seconded, and motion adopted unanimously. Pam moved approval of consent agenda,
Danielle seconded, and motion adopted unanimously.
Director’s report:
Elizabeth pointed out sculpture bases and new paintings that are under consideration.
No president’s report or treasurer’s report.
The Decennial Committee on Local Government Efficiency is scheduled to convene every 10 years to address questions placed before all public libraries. Our June meeting will included a separate meeting of the Decennial Committee and at least 2 community members will be present.
Elizabeth recommended new chairs be purchased for the library from School Outfitters. Jim moved approval, Randi seconded, and motion approved by voice vote.
New business:
Elizabeth recommended recategorizing a number of budget items to more accurately reflect expenditures. Pam moved approval, Randi seconded and motion approved by voice vote.
Elizabeth also recommended recategorizing several items from non-restricted categories line items for more appropriate line items. Randi moved approval, Danielle seconded, and motion
carried.
Elizabeth noted the Tax Computation Report has resulted in less money for the library next year. In Elizabeth’s view, we may need to go through the cumbersome levy process in order to
secure more funding.
Elizabeth reported she is developing a budget for the board’s consideration. Martha requested Elizabeth present several projections for the board to examine.
Elizabeth recommended approval of holiday bonuses for the staff. Pam moved approval, Randi seconded, and motion was approved.
Elizabeth presented the Oregon Public Library District Freedom of Information Guide. Jim moved approval, Martha seconded, and motion carried.
Martha adjourned the meeting.
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Oregon Public Library Board Meeting Minutes June 20, 2024
Present: Rick Bunton (chair), Elizabeth Green (director), Martha Bohrer, Pam Steele, Danielle Larsen, Karly Spell, Jim Winkler
Rick called the meeting to order at 6:03 pm. Pam moved and Danielle seconded approval of the agenda which was adopted unanimously. Martha moved and Karly seconded approval of the consent agenda which was adopted unanimously.
Announcements:
Elizabeth reported the paintings are ready to be picked up in Berwyn. Four paintings have been prioritized for this fiscal year to be cleaned, restored, and repaired.
Director’s report:
Elizabeth is working on the budget and is waiting on a revised periodical quote.
No report from either the president or the treasurer.
Old Business:
Budget changes announced by Elizabeth:
Periodicals from $2840 to $3060
Accounting from $3855 to $4005
Pam moved and Jim seconded approval of the FY2025 budget. Approved by voice vote. Elizabeth reported the library’s accountant said prepaid insurance for the roof claim requires
moving from profit and loss to the balance sheet until the next fiscal year then it can be moved back to profit and loss. Martha moved approval, Randi seconded, and motion approved by voice
vote.
Sterling Roofing bid $79,030. Martha moved approval, Karly seconded, and motion adopted by voice vote.
A wide-angle security camera for the youth area will cost $939.07. Randi moved approval, Danielle seconded, and motion adopted by voice vote.
O’Brien accessions approval, including 2 painting and silverware. Pam moved approval, Karly seconded, and motion approved.
Painting conservation for hail damage will cost $4200 and be paid by insurance. Karly moved approval, Randi seconded, approved by voice vote.
New business:
Board meeting ordinance was approved upon a motion by Randi which was seconded by Karly. Non-resident library card fee of $120 was approved on a motion made by Karly and seconded
by Martha. Rick stated that upcoming ordinances on a variety of matters will come before the board over the next few months.
Rick adjourned the meeting. Time not recorded.
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Oregon Public Library Board Meeting Minutes August 15, 2024.
Present: Rick Bunton (chair), Martha Bohrer (vice chair), Elizabeth Green (director), Randi Webb, Danyel Larsen, Jim Winkler, Pam Steele
Rick called the meeting to order at 5:59 pm. Danyel moved and Martha seconded approval of
the agenda. Motion adopted. Martha moved and Danyel seconded approval of the consent agenda, including bills paid. Motion adopted.
Priority announcements:
Elizabeth noted there will be an election of library trustees in April 2025. Petitions are available next week. Rick applauded the format of the annual report and thanked Elizabeth.
Director’s report:
The state provided a data base which gives access to more articles, monographs, etc.
President’s report:
Rick’s been in touch with Engie Consulting Group. Engie specializes in municipal entities and help with planning, projects, and strategy. There’s no upfront cost to us. He’ll be meeting with them on August 23 to discuss annexation, the need for a bigger tax base and to reach rural areas, and a possible building program. Martha added that we need better children’s space, maker’s space, activity space, exhibit space, shelving space, and financial stability. Rick recently received advice to the effect we need lawyers and consultants, not to rush any major projects, and be totally committed.
Treasurer's report: no report.
Old business:
Elizabeth may bring to the board an updated budget.
New business:
The front doors and railing need repair.
Martha moved and Randi seconded tentative approval of the FY ‘25 budget and appropriations
ordinance. Motion adopted. Martha moved and Randi seconded approval of the FY ‘25 building and maintenance ordinance and the FY ‘25 working cash ordinance. Elizabeth will begin publishing in the local papers various notices as we prepare for the levy.
Rick adjourned the meeting at 6:46 pm.
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Oregon Public Library Board Meeting Minutes September 19, 2024
Present: Rick Bunton (chair), Elizabeth Green (director), Pam Steele, Martha Bohrer, Danyel Larsen, Randi Webb, Jim Winkler
Meeting was called to order by Rick at 6:00. Pam moved and Danyel seconded approval of the agenda. Approved voice vote. Martha moved and Pam seconded approval of the consent agenda. Approved by voice vote.
Priority announcements: none.
Director’s report:
The portrait of Governor Lowden is ready and will be picked up soon. Work on the front step railing will require closing the entrance while repairs are underway.
President’s report:
Three trustees participated in a call with ENGIE Consulting. The team was impressed by ENGIE. The next step is to meet with them here on October 2 to look at nearby spaces that could possibly be used for programs and events. ENGIE offers assistance in securing grants and funding.
No treasurer’s report.
No old business.
New business:
The board convened a budget hearing at 6:22 pm. All notices have been given for the budget and appropriations ordinance. Martha moved and Randi seconded approval of the ordinance. Adopted unanimously by voice vote.
Bylaws addition: The board discussed an addition to the bylaws permitting remote participation in board meetings. Jim moved and Pam seconded approval. Adopted unanimously.
Surplus goods: disposal of books, deaccessioned art, a dollhouse and an associated book. Randi moved approval and Martha seconded. Approved by voice vote.
Updated fund title: The ‘Working Cash Fund’ will be changed to ‘Unrestricted/Working Cash/General Fund’. Martha moved approval and Danyel seconded. Approved by voice vote.
Meeting adjourned at 6:32.
Minutes submitted by Jim Winkler, secretary.
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Oregon Public Library Board October 18 Meeting Minutes
Present: Rick Bunton (chair), Elizabeth Green (director), Randi Webb, Martha Bohrer, Karly Spell, Danyel Larsen, Pam Steele, Jim Winkler
Rick called the meeting to order at 6:02 pm.
Randi moved and Danyel seconded a motion to allow Pam to participate electronically, Motion approved. Martha moved and Karly seconded a motion to approve the agenda and consent calendar. Motion approved.
Priority announcements:
Elizabeth: Cari is leaving the library staff so she is looking for a programming director and already has 3 applicants. Elizabeth asked who plans to run for election to the board next April. 20 signatures on petitions are required and she needs the petitions back by November 12.
Elizabeth needs to take her vacation by the end of the year. The board gave her encouragement to do so.
No president or treasurer report.
Old business:
Rick reported on the ENGIE meeting and the visit to two remote sites. We need money to make these options possible. Rick plans to meet with a city official to discuss the options,
Martha mentioned rural development community grants as something for us to explore. In order to pursue a grant we will need to partner with the city.
The auction is scheduled for October 27. The art committee is setting it up.
New business:
Martha moved and Karly seconded a motion to recess the board meeting in order to reconvene as a ‘truth in taxation’ hearing. Danyel moved and Randi seconded a motion to return to the regular meeting. Martha moved and Karly seconded a motion to approve the levy ordinance. Approved unanimously by voice vote.
Karly moved and Danyel seconded a motion to approve 2025 holiday closings. Approved.
Rick adjourned the meeting at 6:28 pm.
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2025
January February April May June July August September October November
Oregon, IL Library Board Meeting Minutes January 16, 2025
Present: Rick Bunton (president), Elizabeth Green (director), Pam Steele, Martha Bohrer, Randi Webb, Danyel Larsen, Jim Winkler
Rick called the meeting to order at 6 pm. Martha moved and Randi seconded a motion to approve the agenda. Motion carried. Pam moved and Martha seconded a motion to approved the consent agenda. Motion carried.
No priority announcements.
Director’s report:
Elizabeth reported that Danyel will be on the April 1 election ballot and Randi and Jim will be write-in candidates. Karly has agreed to be appointed to an open seat.
President’s report:
The consultant who can assist in the district boundary matter has a $500 fee. Martha moved and Danyel seconded approval for the fee. Motion carried unanimously.
No treasurer’s report.
Old business:
Two paintings are ready to be picked up. Cost is $4400. Jim moved and Randi seconded approval of payment. Motion carried.
Art accessions: Elizabeth recommends we accept 3 paintings approved by the arts committee. Martha moved and Jim seconded the motion to approve. Motion carried.
Executive session: Pam moved and Danyel seconded the motion to move into executive session to carry out Elizabeth’s personnel review. Motion carried. Rick asked board members to send their evaluation of Elizabeth to Jim. Martha moved and Jim seconded a motion to moved out of executive session. Motion carried. Elizabeth rejoined the board and Rick reported to her the board’s support of her leadership and noted board members will complete their evaluations. Rick said the board will consider salary adjustments at the February meeting.
Rick adjourned the meeting at 6:43 pm.
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Oregon Library Board Meeting Minutes February 20, 2025
Present: Rick Bunton (chair), Elizabeth Green (director), Pam Steele, Martha Bohrer, Jim Winkler, Randi Webb, Danyel Larsen
Rick called the meeting to order at 6:01 pm. Martha moved and Randi seconded approval of the agenda. Motion carried. Pam moved and Martha seconded approval of the consent agenda. Motion carried.
Announcements:
Rick introduced James Rachlin of Meristem Advisors, who participated via Zoom. Mr. Rachlin examined the library district boundaries and found all properties within the Oregon school district not presently covered by the library. He then looked at the property value of those properties. The current school district includes assessed property values of some $252 million. Were the library district boundaries to be expanded accordingly the library would receive approximately$91,000 more dollars a year. This would require a referendum. Rick what the cost of a referendum would be to the library, and it appears there would be no, or a minimal expense involved. Questions raised: Do only those to be annexed vote? Is the anticipated income worth the effort? Do students currently living in uncovered areas already have library cards? Rick suggested this agenda item should be addressed in future board meetings.
Directors report:
Work on the roof will begin later this month. This will include asbestos removal and hail damage repair. Also, new paintings are now on display in the gallery.
President’s report:
Rick received an email related to a property tax abatement zone. Andy Shaw of the Blackhawk Hills Regional Council requested the opportunity to address the board, and he will be present at our March 20 meeting.
No treasurer’s report.
Old Business:
Elizabeth reported that two paintings need to be disposed of. Jim moved and Martha seconded a motion to authorize Elizabeth to either contribute the paintings to a worthy recipient or otherwise dispose of the paintings. Motion carried.
Closed session. Martha moved and Randi seconded a motion to move into executive session to discuss the director’s evaluation. Motion approved. Jim moved and Pam seconded a motion to leave executive session. It was reported that the board commended Elizabeth for meeting or exceeding her performance goals and for growing into her leadership role. The board encouraged her to share her insights and vision with us more frequently. Pam and Rick met to discuss Elizabeth’s salary, and they recommend she receive a 4% increase retroactive to January 1, 2025. Rick called for a voice vote by each member. Motion carried.
Rick adjourned the meeting at 6:56 pm.
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Oregon Public Library Board Meeting Minutes April 14, 2025
Present: Rick Bunton (chair), Elizabeth Green (director), Martha Bohrer, Danyel Larsen, Pam Steele, Jim Winkler
Rick called the meeting to order promptly at 6 pm. Pam moved and Danyel seconded a motion to approve the minutes. Motion carried. Martha moved and Danyel seconded a motion to approve the consent agenda. Motion carried.
Priority announcement:
Rick introduced Andy Shaw of the Lee-Ogle Enterprise Zone. Andy asked the board to approve a resolution that could be used to support abatements for HA International’s industrial site
located west of Oregon and for other projects in the district. The bottom line is would not affect the library’s income. After discussion Rick suggested the board give this matter further discussion at a future meeting.
Director’s report:
The gutters have been removed. Elizabeth will prepare a draft op-ed by the board regarding cuts to IMLS for publication in local newspapers.
No president’s or treasurer’s report.
Rick adjourned the meeting at 6:45.
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Oregon Public Library Board Meeting Minutes May 15, 2025
Present:Rick Bunton (president), Elizabeth Green (director), Martha Bohrer, Danyel Larsen, Pam Steele, Jim Winkler, Karly Spell, Randi Webb
Rick called the meeting to order at 5:59 pm.
Motion to approve the agenda made by Martha and seconded by Pam. Motion carried. Motion to approve the consent agenda made by Martha and seconded by Randi. Motion carried.
No priority announcements.
Director’s report:
Still waiting on a bid on the front door work.
Elizabeth presented a preliminary budget. She noted certain funds need to be spent down to approximately a 4 month cushion.
No president’s or treasurer’s report.
Old business:
Motionon working cash dissolution made by Karly with Pam seconding. Approved by voice vote. Motion to approve support of the enterprise zone made by Martha and seconded by Pam. Motion carried.
Meeting adjourned at 6:07 pm.
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Oregon Library Board Minutes July 17, 2025
Present: Rick Bunton (chair), Danyel Larsen, Martha Bohrer, Karly Spell, Pam Steele, Randi Webb, Jim Winkler, Elizabeth Green (director)
Rick convened the meeting at 6:10 pm. Karly moved and Martha seconded approval of the minutes. Adopted. Martha moved and Pam seconded approval of the consent agenda. Adopted.
Priority announcements: none.
Director’s report:
We’ll hold a budget and appropriation hearing in September. 30-day notice is required. The levee ordinance will take place on October 16. Should we donate the mural in the children's area to a
school? Randi will inquire and report back.
No report from the president or treasurer.
Old business:
Sterling Commercial Roofing (insurance claim) payment approved by voice vote.
Working budget approved by voice vote.
New Business:
New board member’s oaths are signed and completed. Danyel has been added to the checking account.
Specifically, the board approved changes to banking permissions.
Checking Account
Permission: Sign Checks for payment—Add Danyel Larsen
1. Richard Bunton
2. Martha Bohrer
3. Pam Steele
4. James Winkler
5. Karly Spell
6. Randi Webb
7. Elizabeth Green
8. Danyel Larsen
All Other Checking Account Categories—No changes
Savings Account:
No changes
High-Yield Savings Account:
No changes
The non-resident fee is being raised from $120/year to $192/year because our taxes have gone up. Elizabeth noted the fee has not been increased for a number of years. Martha moved approval and Karly seconded. Motion adopted.
Danyel moved and Randi seconded approval of the FY2026 meeting dates. Motion adopted.
Rick adjourned the meeting at approximately 6:45.
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Oregon, IL Library Board Meeting Minutes August 21, 2025
Present: Rick Bunton (chair), Elizabeth Green (director), Danyel Larsen, Jim Winkler, Randi Webb
Rick called the meeting to order at 6:00 pm. Randi moved and Danyel seconded approval of the agenda. Motion carried. Randi moved and Danyel seconded approval of the consent agenda. Motion carried.
Priority announcements/Directors report:
Elizabeth reported the per capital check arrived.
She also reported the maintenance ordinance for the August 29 public hearing has been published. The September 18 budget hearing notice was printed in the August 15 Republican Reporter. Elizabeth noted the repair to the front door will cost $10,500 and that questions remain regarding the inside of the door.
President and treasurer had no report.
Old business:
Danyel moved and Randi seconded approval of the amendment to the working budget. Motion carried.
Tree of Knowledge mural: Randi has not heard back.
Non-resident fees installment payments: Danyel moved and Randi seconded approval. Motion carried.
New business:
Ordinance No. 25 for building and maintenance. Randi moved and Danyel seconded approval. Motion carried.
Ordinance No. 2025-2 budget and appropriation draft. Our appropriation is $1.499,125. Randi moved and Danyel seconded approval. Motion carried.
Museum tax: Elizabeth proposes we request the Park District to include us in the Museum and Aquarium tax levy. Elizabeth and Rick will set up a meeting.
Rick adjourned the meeting at 6:20 pm.
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Oregon Public Library Board Meeting Minutes September 18, 2025
Present: Rick Bunton (chair), Elizabeth Green (director), Martha Bohrer, Randi Webb, Pam Steele, Karly Spell, Danyel Larsen, Jim Winkler
Rick called the Budget and Appropriations hearing to order at 6:01 pm. Martha moved and Pam seconded a motion to adjourn the hearing at 6:03 pm. Motion carried.
Rick called the regular meeting of the library board to order at 6:03 pm. Danyel moved and Pam seconded a motion to approve the agenda. Motion carried.
Randi moved and Karly seconded a motion to approve the consent agenda. Motion carried.
No priority announcements.
Director’s report:
Elizabeth noted volunteers are needed to staff the book sale during Autumn on Parade. She reported that we are waiting for more bids on the front door work.
Now that we know the doors are not original to the building we may get new doors. Elizabeth highlighted that the self-insurance fund proposal will be coming forward at a later
meeting.
No president or treasurers report.
Old business:
Randi reported the elementary school is declining the offer of the Tree of Knowledge mural because they are not sure if they can store it. However, if it’s in two pieces
the school might reconsider. Rick reported on the Park District museum tax levy. He and Elizabeth met with the director who is intrigued but since ComEd is on the hook for taxes all taxing bodies cannot make adjustments to their rates at this time. Renegotiation is anticipated in 2027.
New business:
A. Karly moved and Pam seconded approval of the Budget and Appropriations Ordinance. Voice vote was unanimous.
B. Martha moved and Randi seconded partial payment to Lauterbach. Motion carried.
C. Randi moved and Danyel seconded approval of the surplus goods disposal.
D. Karly moved and Danyel seconded approval of additional insurance policies for $4791.
Rick adjourned the meeting at 6:20 pm.
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Oregon Public Library Board Meeting Minutes October 16, 2025
Present: Rick Bunton (president), Elizabeth Green (director), Danyel Larsen, Randi Webb, [edit: add Pam Steele,] Jim Winkler
Rick called the meeting to order at 6:01 pm. Danyel moved and Pam seconded approval of the minutes. Approved. Pam moved and Danyel seconded approval of the consent agenda. Approved.
Priority announcements: none.
Directors report:
See emailed report.
No report from the president or treasurer
Old business:
Randi is still waiting for a decision on placement of the Tree of Knowledge mural.
New business:
Randi moved and Pam seconded approval of Levy Ordinance No. 2025-3. Approved by voice vote.
Rick adjourned the meeting at 6:04 pm.
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Oregon, IL Library Board Meeting Minutes November 20, 2025
Present: Rick Bunton (President), Elizabeth Green (Director), Karly Spell, Randi Webb, Pam Steele, Jim Winkler
Rick called the meeting to order at 6 pm. Randi moved and Karly seconded a motion to approve the agenda. Motion carried.
[Note: addition to October 16 minutes in that Pam Steele was present.]
Jim moved and Randi seconded a motion to approve the consent agenda. Motion carried.
Priority announcements:
Elizabeth reported she is waiting for additional information regarding the work on the front doors.
Director’s report:
Elizabeth reported the audit is underway, as is the report of the comprtroller. Elizabeth recommended her evaluation take place in January. She also suggested the
board undertake a walk through of the building during that meeting.
Additionally, our e-read Illinois collection has moved to Palace. The project for e-read should be completed by December 2. Libby continues to work well.
Finally, we celebrate our $10,000 grant from Carnegie.
No report from the president or the treasurer.
Old business:
The Tree of Knowledge mural relocation matter was discussed. It was decided that Debbie will pursue options for a design and update of the mural.
New business:
Pam moved and Randi seconded approval of the 2026 holiday calendar. It was reported the approximately $9000 per capita grant from Illinois state libraries is in process.
Rick adjourned the meeting at 6:29 pm.
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2026
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Oregon, IL Library Board Meeting Minutes January 15, 2026
Present: Rick Bunton (President), Elizabeth Green (Director), Danyel Larsen, Randi Webb, Pam Steele
Rick called the meeting to order at 6:02 pm.
Randi moved and Danyel seconded a motion to approve the agenda. Motion carried. Pam moved and Danyel seconded a motion to approve the consent agenda. Motion carried.
Priority announcements:
Auditors will present at the beginning of the February meeting.
Director’s report:
M. Christine Schwartz, has offered a Charles Francis Browne painting for donation. The only condition attaches is that we keep it for three years.
No report from the president or the treasurer.
Old business: None.
New business:
New boilers ($ 17,500) approved. Danyel (Aye), Randi (Aye), Pam (Aye), Rick (Aye). Building walkthrough completed.
After a brief discussion of director’s goals and accomplishments, it was decided that closed session for director’s evaluation would be pushed to 6pm on January 29 so that more trustees could be present.
There were no comments from the public.
The meeting was adjourned at 6:32 pm.
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Oregon Public Library District Board of Trustees Meeting Minutes February 19, 2026
Present: Rick Bunton (President), Elizabeth Green (Director), Danyel Larsen, Karly Spell, Pam Steele, Martha Bohrer.
Rick called the meeting to order at 6:00 pm.
Pam moved and Martha seconded a motion to approve the agenda. Motion carried.
Riley Martin, of Lauterbach & Amen, gave a brief presentation of the Audit for FY ending June 30, 2025. Our audit result was good; there were no issues. Riley has provided a few policy templates.
Pam moved and Martha seconded a motion to approve the consent agenda. Motion carried (all ayes).
Priority announcements: None
Director’s report:
Included in meeting packet.
No reports from the president or the treasurer.
Old business:
Martha moved to accept the auditor’s reports and Karly seconded. Karly (Aye) Danyel (Aye) Pam (Aye) Martha (Aye) Rick (Aye).
Danyel moved to accept the donation by M. Christine Schwartz of an Untitled Charles Francis Browne painting and Martha seconded. Motion carried (all ayes).
New business: None
Comments/Questions:
The trustees agreed that the recent unrestricted Carnegie gift was much appreciated and could be used for the building’s doors. There were no comments from the public.
The meeting was adjourned at 6:22 pm.
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Oregon Public Library District Board of Trustees Meeting Minutes April 16, 2026
Present: Rick Bunton (President), Elizabeth Green (Director), Danyel Larsen, Karly Spell, Randi Webb, Martha Bohrer.
Rick called the meeting to order at 6:02 pm.
Danyel moved and Martha seconded a motion to approve the agenda. Motion carried (all ayes). Danyel moved and Randi seconded a motion to approve the consent agenda. Motion carried (all ayes).
Priority announcements:
We should know our income for the next fiscal year soon. Last year's tax computation reports were out in mid-April.
Elizabeth is working on an updated Employee Handbook.
A new question on the IPLAR will ask about hours of trustee continuing education. Trustees are required by the state to take annual sexual harassment training. Elizabeth is preparing training which should be available soon. Any trustees who have completed a similar training for this FY should give Elizabeth a copy of that completion certificate.
Two contractors have been in to look at the doors and we await their proposals.
Director’s report: Included in meeting packet.
No reports from the president or the treasurer.
Old business:
None
New business:
Martha moved to approve the use of some Eagle’s Nest Collection art on the new city banners. Danyel seconded and the motion carried (all ayes).
Policy review-Trustees were happy with the drafts of the Capital Assets and Fund Balance policies. No changes were necessary to our Risk Management, Immigration, Confidentiality of Records and Alcohol policies. Karly moved to approve all policies and Randi seconded. Motion carried (all ayes).
Martha Moved and Danyel seconded a motion to approve the expense to conserve the remaining three Lucy Fitch Perkins prints. Voice vote: Karly (y) Danyel (y) Martha (y) Randi (y) Rick (y). Motion carried.
Comments/Questions:
Martha expressed her thanks for the flower arrangement sent in memory of Tim. There were no comments from the public.
The meeting was adjourned at 6:13 pm.
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Oregon, Illinois Public Library Board Meeting May 21, 2026
Present: Rick Bunton (president), Elizabeth Green (director), Pam Steele, Martha Bohrer, Danyel Larsen, Jim Winkler
Rick called the meeting to order at 6:02 pm.
Pam moved and Martha seconded approval of the agenda. Motion carried. Martha moved and Pam seconded approval of the consent agenda. Motion carried.
Priority announcements:
Elizabeth reminded board members to complete the online sexual harassment training. She would like to finish that by the end of June.
Elizabeth contacted auditors and requested a quote for the next 3 years.
Elizabeth has asked a company for a quote on replacing the front door.
Director’s report:
Elizabeth showed the board updates to the website. She also shared a draft of the budget which is similar to last year.
No report from the president or treasurer.
Old business: A lengthy discussion ensued regarding the cost of repairing/replacing the front and rear doors. We are awaiting a quote on the back door from Watson and Kap. Rick said he will speak to Hogenson and announced it is possible we will need to meet prior to the scheduled June meeting.
Danyel moved and Pam seconded approval of the prevailing wage policy update. Motion carried.
Martha moved and Danyel seconded approval of non-resident fees and 2027 meeting dates. Motion carried.
Rick adjourned the meeting at 6:30 pm.
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Oregon, IL Public Library Board Meeting June 18, 2026
Present: Rick Bunton (president), Elizabeth Green (director), Pam Steele, Danyel Larsen, Karly Spell, Jim Winkler
Rick called the meeting to order at 6:10 pm.
Danyel moved and Pam seconded approval of the agenda. Motion carried.
Danyel moved and Karly seconded approval of the consent calendar and approval of bills paid. Motion carried.
Directors report:
Elizabeth informed the board of recent flooding in the basement. Following discussion, it was decided that she will contact companies regarding clean up and update the board at the July meeting.
Elizabeth referred the board to her full report included in the packet. She also noted the front doors continue to swell during rain storms.
No report from the president or treasurer.
Old business:
Pam moved and Karly seconded approval of the FY ’27 working budget. Motion carried.
Rick reported we have 3 quotes for repairing and/or replacing the doors. One is from Watson and Kap from Freeport. They propose to restore the front door for $13,000. Another bid is from Renewal by Anderson who would replace the current doors with steel doors for $16,000. A third bid comes from Hogenson Construction in Dixon who proposes to build replicas of the existing doors for $42,000.
The library stands to receive some $7500 from the city’s tax increment financing district (TIF) Various criteria must be met in order to receive the funds.
Discussion ensued regarding the proposals. It was noted that some disruption of normal operations will be necessitated as a result of this project. It was also pointed out the library has reserve funds available to underwrite the project. The consensus view is that we have a historic building and desire to enhance and preserve the integrity of the building.
Therefore, Karly moved and Pam seconded a motion to approve the Hogenson proposal. The motion passed unanimously.
Rick adjourned the meeting at 6:41 pm.
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