2019 Meeting Minutes

 

Contents

January 2019

March 2019

April 2019

May 2019

June 2019

July 2019

September 2019

October 2019

November 2019

 

Oregon Public Library District

300 Jefferson St.

Oregon, IL 61061

 

Minutes of Regular Board Meeting: January 17, 2019

 

  1. Call to Order

Meeting was called to order by Wendy Nelson at 6:00PM. Trustees present: Katie Beeh, Rick Bunton, Michael Cermak, Christina Meyer, Pam Steele, Wendy Nelson; quorum established. Director Dettman also present. Trustees absent: Jennifer Pierce

 

  1. Approval of Agenda

Ms. Steele moved to approve the agenda, Ms. Beeh seconded; no discussion. All ayes, motion passed.

 

  1. 10 Minutes for Public Questions

 

  1. Consent Agenda
  2. Approval of Bills Paid
  3. Approval of Minutes Approved/Corrected

Mr. Cermak moved to approve the consent agenda, Ms. Beeh seconded; no discussion. Second half of Parma Conservation invoice was paid by money raised during anniversary event. Voice vote taken: Ms. Beeh, yes; Mr. Bunton, yes; Mr. Cermak, yes; Ms. Meyer, yes; Ms. Nelson, yes; Ms. Steele, yes. Motion passed.

 

  1. Priority Announcements/Information sharing
  2. Painting Conservation

Time for conserving paintings is about a month and a half. All went well, restored paintings are back in the collection. As money is raised, more paintings will be conserved.

 

  1. Review Update

Fiscal review will take place in 2019; 2020 will be a full audit. For the review, accountant will come for a day, most likely next month, to review books and generate a review report.

 

  1. Per Capita Grant

Per Capita Grant allocation is$1.25 per person. All papers have been filed.

 

  1. President’s Report

none

 

  1. Treasurer’s Report

Ms. Beeh referred to the information Director Dettman shared about financial review.

  1. New Business
  2. Midyear Financial Update

Finances are right on track as was budgeted. A couple accounts show they are underfunded but they will be funded once insurance checks arrive. Utilities are little higher because of new phone system and computers. Monthly savings will pay for new phone system over time. Passports have been busy and continue to be good for the library. Wages are right on track. Electric has gone down as a result of LED installation, about half.

 

  1. Recent Painting Donations/Updating Curation

A woman who studied with Oregon artist H.H. Bagg has donated a painting and willed another one to the library. Will use Rockford Art Museum to hang new artwork.

 

  1. Lighting Work/Proposed Work

Lighting in the fireplace room are on pendants and Director Dettman suggested the last remaining fixtures not on pendants be put on pendant. to Mr. Bunton moved to purchase pendant lighting for remaining fixtures; Ms. Beeh seconded; no discussion. Voice vote taken: Ms. Beeh, yes; Mr. Bunton, yes; Mr. Cermak, yes; Ms. Meyer, yes; Ms. Nelson, yes; Ms. Steele, yes. Motion passed.

 

  1. Policy Updates (Paid Time Off)

Director Dettman recommended updating paid time-off policy. Recommended for every year of service accrue a flat amount of paid time off with a finite cap. Mr. Cermak made a motion to update unpaid time-off policy to reflect employees accrue 8 hours of paid time off  per year of service with a maximum cap of 80 hours. Mr. Bunton, seconded; no discussion. Voice vote taken: Ms. Beeh, yes; Mr. Bunton, yes; Mr. Cermak, yes; Ms. Meyer, yes; Ms. Nelson, yes; Ms. Steele, yes. Motion passed.

 

  1. Personnel

Director Dettman notified board he will be leaving his post as director to stay home with his children, last day will be March 15, 2019.

 

  1. Old Business
  2. Painting Signage

Have not heard back from Banner Up about signage for paintings. Andy will contact them.

 

  1. Election/Appointments

No one filed paperwork. May have some people who have an interest in serving as appointed trustee.

 

  1. Comments/Questions from Trustees/Public (2 minutes)

 

  1. Adjournment

Meeting adjourned at 6:46PM.

 

Respectfully submitted,

Michael Cermak

Secretary: Oregon Public Library
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Oregon Public Library District

300 Jefferson St.

Oregon, IL 61061

 


Minutes of Regular Board Meeting: March 21, 2019

 

  1. Call to Order

Meeting was called to order by Rick Bunton at 6:00PM. Trustees present: Katie Beeh, Rick Bunton, Michael Cermak, Christina Meyer, Pam Steele, Jennifer Pierce; quorum established. Director Lombardo also present. Trustee absent: Wendy Nelson

 

  1. Approval of Agenda

Ms. Pierce moved to approve the agenda, Ms. Steele seconded; no discussion. All ayes, motion passed.

 

  1. 10 Minutes for Public Questions

Mr. Bunton introduced visitor John Young to the board.

 

  1. Consent Agenda
  2. Approval of Bills Paid
  3. Approval of Minutes Approved/Corrected

Mr. Cermak moved to approve the consent agenda, Ms. Pierce seconded; no discussion. Voice vote taken: Ms. Beeh, yes; Mr. Bunton, yes; Mr. Cermak, yes; Ms. Meyer, yes; Ms. Pierce, yes; Ms. Steele, yes. Motion passed.

 

  1. Priority Announcements/Information sharing
  2. Sorolla Painting Update

Sorolla is in National Gallery in London and was shown via Facebook. Dixon paper, Telegraph, pictured painting on the front page.

 

  1. Open Position Update

There an open librarian position and Ms. Lombardo reposted the vacancy on indeed.com; Director conducted one interview today and has another one scheduled for 3/22/19.

 

  1. Chocolate Walk – April

Library will participate again this year and hand out chocolate.

 

  1. Passport Fair

4/20/10 10:00AM-3:00PM; walk-ins welcome to get passports. There has been a rush of people needing passports. Ms. Lombardo made a side note that the per capita grant in the amount of $7716.25 arrived. Portion of the monies will be used for summer reading program.

 

 

 

  1. President’s Report

none

 

  1. Treasurer’s Report

 

  1. New Business
  2. Elevator – Heat/AC Quotes

Elevator shaft requires HVAC work to ensure proper functioning. Bids were gathered for upgrades.

 

  1. New Logo

Provided drafts of logo and trustees provided feedback.

 

  1. Confidentiality of Records Policy

Mr. Cermak moved to approve the Confidentiality of Records Policy, Ms. Pierce seconded; no discussion. Voice vote taken: Ms. Beeh, yes; Mr. Bunton, yes; Mr. Cermak, yes; Ms. Meyer, yes; Ms. Pierce, yes; Ms. Steele, yes. Motion passed.

 

  1. Internet Use Policy

Director Lombardo provided trustees current policy and noted she will examine if certain elements need to be maintained or deleted.

 

  1. IMRF Authorizing Agent Form
    Updated form required secretary’s signature in order for Ms. Lombard to provide retirement payments to employees.

 

  1. Statement of Economic Interest Forms

Trustees were provided forms to complete as required.

 

  1. Old Business
  2. Upcoming policies

Ms. Lombardo notified trustees that a variety of policies coming up for review in the coming months.

 

  1. Election/Appointments

Mr. Cermak will be going off the board. Reorganization meeting will take place at next month’s meeting.

 

  1. Lighting Work

Lighting with the spindles are in place, lighting update is now complete.

 

 

 

  1. Donation Plan

$5000 donation received is going to help with purchasing new chairs in fireplace room and ancestry.com renewal.

 

  1. Review Packets

Wipfli financial review packets were provided to board.

 

  1. Comments/Questions from Trustees/Public (2 minutes)

Ms. Myers asked Ms. Lombardo to consider looking at upgrading AC unit in the gallery. Timing may be good to have gallery HVC update coincide with HVAC work that will take place with elevator shaft. Mr. Young, retired OHS teacher, introduced himself to the board.

 

  1. Adjournment

6:38PM.

 

Respectfully submitted,

Michael Cermak

Secretary: Oregon Public Library
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Oregon Public Library District
300 Jefferson St.
Oregon, IL 61061


Minutes of Regular Board Meeting: April 18, 2019

1. Call to Order
Meeting was called to order by Wendy Nelson at 6:00PM. Trustees present: Katie Beeh, Christina Meyer, Pam Steele, Jennifer Pierce, Wendy Nelson, John Young; quorum established. Director Lombardo and past Director Dettman also present. Trustee absent: Rick Bunton

2. Approval of Agenda
Ms. Nelson moved to approve the agenda, Ms. Steele seconded; Ms. Lombardo mentioned adding two topics to the agenda, including the leaky roof and the Summer Reading Program Kick off; unanimous approval, motion passed.

3. 2 Minutes for Public Questions
No public comments or questions made.

4. Consent Agenda
Ms. Beeh moved to approve the consent agenda, Ms Steele seconded; unanimous voice vote of approval.

5. Priority Announcements from Library Director Hillaree Lombard/Information Sharing
A. New Hire
Richard Pulfer has joined the library staff.

B. Passport Fair
This upcoming Saturday, April 20, we are hosting a Passport Fair.

C. Minding the Gap screening
Planning to show twice on Wednesday, May 22.

D. Working Budget FY20
Process starting.

E. Chocolate Walk
Successful community event library participated as a host site..

F. Continuing Education
Director Lombardo will be attending the Directors University, June 3 – 7, in Springfield.

6. President’s Report
Ms. Nelson stepped down from the office of President. Mr Bunton announced as current and future president.

7. Treasurer’s Report
Director Lombardo passed the monthly review, and announced that we are transferring this months funds from the high yield account. Budget is planned to be made up similarly to last year. Ms. Meyer began a discussion about the $75.00 line item in the account budget for Art Restoration.

8. New Business
A. Internet Policy update
Condensed to a one page document with minor changes.

B. Circulation of Materials Policy
No changes made to the Circulation of Materials Policy. Ms Steele made a motion to approve changes to the Internet Policy and keep the Circulation Material Policy the same, Ms Beeh seconded. Unanimous voice vote. Motion passed.

C. Appointments
The appointments for Trustees Ms. Nelson, Mr. Cermak and Ms. Steele are all up for renewal. Mr. Cermak has stepped down from his position. The following appointments were voted in through a unanimous voice vote for the next two years: Ms. Nelson made a motion, seconded by Ms. Steele for Mr. Young. After receiving a letter of interest from Mr. Young, he was welcomed to take the open position as Trustee. Ms. Beeh made a motion, seconded by Ms. Meyer for Ms. Nelson to continue on as a Trustee for the next 2 years. Ms. Beeh made a motion which was seconded by Ms. Nelson to continue Ms. Steele’s appointment as a Trustee for the next 2 years.

D. Officers
A discussion regarding any changes in the Officer positions. Ms. Beeh made a motion to approve the following three positions to begin May 16, Ms. Stelle seconded; Mr. Bunton, President, Ms. Nelson. Vice-President, and Ms. Pierce, Secretary

E. Air Conditioning
Director Lombardo reported that Anderson would be unable to decrease their quote below $15,000. Lou from maintenance at Conover Square was mentioned as a resource and may be able to attend the May Board Meeting. Mr. Dettman suggested using Schindler’s idea for the next year for the elevator and air conditioner. Ms. Meyer mentioned the art gallery needs a humidifier and an updated air conditioning system. Director Lombardo will gather more details for the next Board Meeting.

F. Board Meeting Dates FY20
Ms. Nelson made a motion to approve the FY20 meeting dates, Ms. Beeh seconded, a unanimous voice vote followed.

9. Old Business
A. Elevator – Heat/AC Quotes
Covered during air conditioning discussion

10. Comments/Questions from Trustees/Public (2 minutes)
Ms. Meyer brought up a concern about storage space for the art collection. Art collection currently all on display. Ms. Beeh mentioned an idea of selling unused frames that are in storage or trading them for restoring cost for future Eagle’s Nest Gallery pieces.

11. Adjournment
Adjourned at 6:44PM..

Respectfully submitted,
Jennifer Zimmerman Pierce
Future Secretary: Oregon Public Library
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Oregon Public Library District
Board of Trustees
May 16th, 2019


Minutes of Regular Board Meeting: May 16th, 2019

1. Call to Order
Meeting was called to order by Rick Bunton at 6:01 p.m. Trustees present: Katie Beeh, John Young, Rick Bunton, Pam Steele, Christina Meyer, Jennifer Pierce, and Director Lombardo. Trustee absent: Wendy Nelson

2. Approval of Agenda
Ms. Beeh moved to approve the agenda. Ms. Steele seconded. Unanimous approval, motion passed.

3. 2 Minutes for Public Questions/Comments
No public comments or questions made.

4. Consent Agenda
Ms. Beeh moved to approve the Consent Agenda. Ms. Meyer seconded.
A. Approval of Bills Paid
$250 was added to bills to pay Flamingo Palace for frame
restoration.
B. Approval of Minutes
Voice vote: Ms. Beeh-yes, Mr. Young-yes, Mr. Bunton – yes, Ms. Steele-yes, Ms. Meyer-yes, Ms. Pierce-yes. Consent Agenda approved.

5. Priority Announcements/Information sharing
A. Passport Fair – 15 passports – 603.95 total earnings
Will try again in March 2020.

B. Summer Reading
Kicked off summer reading with a program at OHS with 700 students in attendance. Received $1,050 in donations and cost was shared with the Mt. Morris library and the school libraries.

C. PUG Day/Trustee Trainings
Training videos for trustees and library staff
Prairie Cat offers a one day training in September.

D. Minimum Wage Increase
Director Lombardo shared information on pending incremental wage raises required by the State of Illinois.

E. MIR Appraisal
-Art Gallery received five paintings in donations; they do have value.
-Meet and Greet: Granddaughter of Leo Makielski is planning a visit
to see artwork she didn’t know was in the library’s collection.

6. President’s Report
No President’s Report

7. Treasurer’s Report
Ms. Beeh shared the Profit and Loss sheets to explain the loss that is shown from mid-April to mid-May, 2019. The Profit & Loss sheet from July 2018 to June 2019 shows we are in the black as monies expected have not arrived in time for board meeting.

8. New Business
A. Trustee Oaths
Mr. Young and Ms. Steele signed the Trustee Oaths, Ms. Nelson
was not in attendance.

B. Director’s Goals
Director Lambardo shared Personal and Library Goals.

C. Working Budget FY20
Motion by Ms. Beeh to accept the Working Budget with minor changes. Seconded by Ms. Pierce. Ms. Beeh-yes, Mr. Young-yes, Mr. Bunton – yes, Ms. Steele-yes, Ms. Meyer-yes, Ms. Pierce-yes. Working Budget approved.

D. Signature Cards for Banking
Signature cards were signed.

E. Materials Selection Policy
Motion by Ms. Meyer to keep the Materials Selection Policy as is.
Ms. Beeh seconded. All in favor. Materials Selection Policy stays
the same.

F. Prevailing Wage Policy
Motion by Ms. Beeh to accept the Prevailing Wage Policy.
Seconded by Ms. Pierce. All in favor. Prevailing Wage Policy
is accepted.

G. Nonresident Fee
Motion by Mr. Young to keep the Nonresident Fee $120. Seconded
by Ms. Pierce. Ms. Beeh-yes, Mr. Young-yes, Mr. Bunton – yes, Ms. Steele-yes, Ms. Meyer-yes, Ms. Pierce-yes. Motion passed, Nonresident Fee will stay the same.

9. Old Business
A. A/C Quotes
Director Lombardo is in the process of getting quotes for a new
air conditioning system. Anderson sent a bid of $15,000. Waiting
on a bid from Area Mechanics who looked at our system and
storage space. Contacting ComEd for energy efficiency
consultation and possible grant toward an AC system.

10. Comments/Questions from Trustees/Public (2 minutes)
Mentioned setting a date to check the storage area and share with the art
committee about what we have. Storage area is crowded with frames,
sculpture, and paintings. Off site storage was nixed a long time ago.

11. Adjournment
Ms.Beeh motioned to adjourn at 6:56. Ms. Steele seconded the motion.
Motion approved.

 

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Oregon Public Library District

Board of Trustees

June 13th, 2019

 


Minutes of Regular Board Meeting: June 13th, 2019

 

  1. Call to Order

Meeting was called to order by President Rick Bunton at 6:00 p.m. Trustees present: John Young, Rick Bunton, Pam Steele, Christina Meyer, Wendy Nelson, and Director Lombardo.  Trustees absent: Katie Beeh and Jennifer Pierce

 

  1. Approval of Agenda

Ms. Steele moved to approve the agenda. Ms. Nelson seconded. Unanimous approval, motion passed.

 

  1. 2 Minutes for Public Questions/Comments

No public comments or questions made.

 

  1. Consent Agenda

Ms. Nelson moved to approve the Consent Agenda. Ms. Steele seconded.

  1. Approval of Bills Paid

Director Lombardo added a few bills had been paid accounting for the fiscal year.

  1. Approval of Minutes

Mr. Young-yes, Mr. Bunton – yes, Ms. Steele-yes, Ms. Meyer-yes, Ms. Nelson-yes.  Consent Agenda approved.

 

  1. Priority Announcements/Information sharing
  2. Makielski Event – June 21st

Makielski family to visit, library is hosting a Meet and Greet

  1. Summer Reading

*Summer Reading was kicked off the week of June 3rd.

*68 children are registered in the program and taking advantage of

the many activities offered.

  1. Budget and Appropriations Meeting July 18

Notice has been posted in the paper in due time. Quorum is needed.

  1. Director’s University Report

Director Lombardo attended the Director’s University Program

The Director shared many objectives she would like to target as a

result of her experience at the University.

 

 

  1. President’s Report

There was no President’s report.

 

  1. Treasurer’s Report

There was no Treasurer’s Report.

 

  1. New Business
  2. Policy Approvals
  3. Division of Responsibilities

There were no suggested changes.

Ms. Meyer moved to approve the Division of Responsibilities.

Ms. Steele seconded the motion. Vote was Unanimous, motion

passed.

 

  1. Patron Behavior Policy

Director Lombardo shared the current Patron Behavior Policy

and the DeKalb Library Policy. The Director will review and

update the policy and report at the next meeting.

 

  1. Basement and Roof Leaks

The roof has been looked at and fixed. Director Lombardo has

asked Prater Paint and Waterproofing to look at the basement

issue and look for mold from roof leak.

 

  1. Projection Screen

Tabled for continued  research.

 

  1. Sponsorship

The high school FFA program requested sponsorship. The

consensus was the library would consider requests that were

community based.

 

  1. Old Business
  2. A/C Quotes/ComEd program

Still waiting for A/C quotes and a visit by ComEd to participate

in their program.

 

  1. MIR Appraisal – added paintings

Three new paintings were added to the Art Gallery collection and

are being added to the archive list. The new paintings have value.

 

  1. Comments/Questions from Trustees/Public (2 minutes)

Ms. Nelson asked about the name plates for the artwork in the library’s

collection. The name plates will be ordered once the new artwork has

been added to the collection.

 

  1. Adjournment

Meeting was adjourned at 6:40 p.m. by President Rick Bunton.

 

Respectfully Submitted
 

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Oregon Public Library District
Board of Trustees
July 18th, 2019


Minutes of Regular Board Meeting: July 18th, 2019

1. Call to Order
Meeting was called to order by President Rick Bunton at 6:00 p.m. Trustees present: Rick Bunton, Pam Steele, Christina Meyer, and Katie Beeh

2. Approval of Agenda
Ms. Beeh moved to approve the agenda. Ms. Steele seconded. Unanimous approval, motion passed.

3. 10 Minutes for Public Questions/Comments after Budget and Appropriations Meeting published in the paper for tonight.
No public comments or questions made.

4. Consent Agenda
Ms. Beeh moved to approve the Consent Agenda. Ms. Meyer seconded.
A. Approval of Bills Paid
B. Approval of Minutes
,Mr. Bunton – yes, Ms. Steele-yes, Ms. Meyer-yes, Ms. Beeh-yes. Consent Agenda approved.

5. Priority Announcements/Information sharing
A. Summer Reading Program discussed.

B. Flying Fox Conservation Show discussed.

C. Murder Party has a wizards theme this fall. There are two planned-family party and adult party. Both begin with a meal at Cork and Tap then move to the library for the investigation.
D. The Sorolla painting is moving to Ireland.
E. Pug Day Conference at NIU in Rockford. (When?)
F. Elevator is out of order. Director Lombardo is checking with Plum Electric and Ehmans.
6. President’s Report
There was no President’s report.

7. Treasurer’s Report
There was no Treasurer’s Report.

8. New Business
A. Budget and Appropriations passed. Ms Steele moved to approve and Ms. Beeh seconded. Unanimous approval.

B. Basement Leaks have been fixed.

C. MIR appraisal went up to $70,000 after including new art.

D. We have obtained 7 new pieces of art from Leon Makielski’s family. Lorado Tafts great granddaughter, Linda Sweet including a bust of Loredo Taft. This will need to be included in a new appraisal.

E. Code of Conduct Policy is approved. Ms. Meyer moved to approve and Ms. Steele seconded. Unanimous approval.

F. Historical Society would like to scan old documents. Tabled until we get more information.

9. Old Business
A. A/C Quotes/ComEd program
Still waiting for A/C quotes and a visit by ComEd to participate
in their program.

10. Comments/Questions from Trustees/Public (2 minutes)
Ms. Meyers asked about coordinating free lunches with storytime for next summer.

11. Adjournment
Meeting was adjourned at 6:52 p.m. by President Rick Bunton.

Respectfully Submitted,
Katie Beeh, Treasurer
 

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Oregon Public Library District
Board of Directors
September 19th, 2019

Minutes of Regular Board Meeting: September 19th, 2019
1. Call to Order
Meeting was called to order by President Rick Bunton at 6:00 p.m. Trustees
present: Rick Bunton, Katie Beeh, John Young, Christina Meyer and Jennifer
Pierce.
2. Approval of Agenda
Ms. Beeh moved to approve the agenda. Mr. Young seconded. Unanimous
approval, motion passed.
3. Consent Agenda
Ms. Beeh moved to approve the consent agenda. Mr. Young seconded.
A. Approval of Bills Paid
B. Approval of Minutes
Mr. Bunton – yes, Ms. Beeh, Mr. Young – yes, Ms. Meyer – yes,
Ms. Pierce – yes
4. Priority Announcements/Information Sharing
A. Murder Mystery discussed.
B. Autumn On Parade Book Sale/Gallery Open discussed.
C. Passport Fair at Byron Public Library will occur October 19.
D. HR Source – policies and employee handbook discussed.
E. Grant Opportunities discussed.
F. Art Committee Events. There is an upcoming Art Show and Lecture
Series March 2020. May be a prime opportunity for a Sorolla send off.
5.
6. President’s Report
Cooperation with the Historical Society for archives and historical documents will
Continue.
7. Treasurer’s Report
Ms. Beeh shared profit loss and balance sheets.
8. New Business
A. Facilities Consultant. Capital campaign discussed first.
B. Sorella Request passed. Ms. Beeh moved to approve. Mr. Young
seconded.
C. Tax Levy Approval passed. Ms. Pierce moved to approve. Ms. Meyer
seconded.
9. Old Business
A. MIR Appraisal Approval passed. Ms. Meyers moved to approve.
Ms. Beeh seconded.
B. A/C Quotes/ComEd program discussed.
C. Display for Gallery Book discussed.
10. Comments/Questions from Trustees/Public (2 minutes)
Ms. Beeh brought up seeking a fee for an outside HR source. $300 a year plus
additional benefit for the additional help. Ms. Meyers mentioned the option of
creating a managerial position to help with archives, grants, web site
management and other similar duties.
11. Adjournment
Meeting was adjourned at 6:52 p.m. by President Rick Bunton.
Respectfully submitted,
Jennifer Pierce, Secretary

 

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Oregon Public Library District
Board of Directors
October 17th, 2019

Minutes of Regular Board Meeting: October 17th, 2019
1. Call to Order
Meeting was called to order by President Rick Bunton at 6:00 p.m. Trustees
present: Rick Bunton, John Young, Christina Meyer, Wendy Nelson, Pam Steele
and Jennifer Pierce.
2. Approval of Agenda
Ms. Steele moved to approve the agenda. Mrs. Meyer seconded. Unanimous
approval, motion passed.
3. Consent Agenda
Ms. Steele moved to approve the consent agenda. Mr. Young seconded.
4. Priority Announcements/Information Sharing
A. Book Sale success, raised $1700.00
B. Toys for Fines concept discussed to help with Toys for Tots collection.
C. Passport Fair at Byron Public Library will occur October 19.
D. Paranormal activity presentation discussed..
E. Friends of the Library National Event announced, October 30th. Plans for
Pie Tasting Party and Fundraiser were discussed.
F. Candlelight Walk discussion about sensory friendly Santa and snacks.
5. President’s Report
No Report
6. Treasurer’s Report
No Report
7. New Business
A. Social Media Policy needs were discussed. Ms. Nelson moved to
approve. Ms. Steele seconded.
B. Fine Free discussion and other library trends were reviewed..
C. Projection Screen replacement was discussed. Friends of the Library will
pay for the new screen.
D. Outdoor Landscaping discussed. Ms. Pierce moves to approve. Mr.
Young seconded. A roll call vote passed unanimously.
8. Old Business
A. A/C Quotes discussed. Waiting to hear feedback from architectural Firm.
B. Display for Gallery Book discussed. Printed Book was displayed as a
possibility for long term display allowing for experiential experience.
9. Comments/Questions from Trustees/Public (2 minutes)
None.
10. Adjournment
Meeting was adjourned at 6:41 p.m. by President Rick Bunton.
Respectfully submitted,
Jennifer Pierce, Secretary

 

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Oregon Public Library District
Board of Trustees
November 21st, 2019


Minutes of Regular Board Meeting: November 21st, 2019
1. Call to Order
Meeting was called to order at 6:01 p.m.
Present: Katie Beeh, Wendy Nelson, Rick Bunton, Pam Steele
Hilaree Lombardo – Director
2. Approval of Agenda
Ms. Beeh moved to approve the agenda, seconded by Ms. Nelson. Approved
3. Consent Agenda
A. Approval of Bills Paid
B. Approval of Minutes
Ms. Beeh moved to approve the consent agenda with the added bills, seconded
by Ms. Steele. Mr. Bunton – yes, Ms. Nelson – yes, Ms. Beeh – yes, Ms. Steele –
yes. Approved.
4. Priority Announcements/Information sharing
A. Candlelight Walk – Volunteers Needed/Activities on main floor and basement
B. Upcoming Programs
Make & Take Spa Gift
Gift Wrapping
Local Author (Illinois) William Hazel Grove – Wright Brothers. Wrong Story
C. Delegates News – New App through Prairie Cat – All library into in one spot
5. President’s Report
No report
6. Treasurer’s Report
Ms. Beeh shared the Balance Sheet as of November 19th, 2019 and the Profit & Loss
Sheet from October 17 – November 19, 2019.
8. New Business
A. Per Capita Grant Trainings
Must be done by January 15th
B. Holiday Bonuses and pay schedule
Holiday Bonus $125/staff
Pay schedule from 15th and 30th of the month to every other week
8. Old Business
A. A/C Quotes/ComEd program –
$7500 Facilities – Plan not important to library at this time
B. Fine Free
Courtesy Notice Hilaree shared new Circulation of Materials Policy
Ms. Nelson moved to accept the policy, seconded by Ms. Beeh
Approved
C. Screen
Prime Time Audio Visual
Friends of the Library plans to cover the $5400 + tax cost
Motion to proceed by Ms. Beeh, second by Ms. Nelson
Mr. Bunton – yes, Ms. Nelson – yes, Ms. Beeh – yes
Ms Steele – yes Approved
9. Comments/Questions from Trustees/Public (2 minutes)
Ms. Nelson asked about a December meeting during the holidays
Meeting canceled
10. Adjournment
Meeting Adjourned at 6:42 p.m.
 

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